QA Executive

Hai Soon Leong; Selangor; On-site; MYR 47,000 - 87,000; Full time

Job summary

Hai Soon Leong in Malaysia seeks a QA/Documentation Specialist to maintain and update FSMS, HACCP, QMS and related records for audit readiness.

You will ensure proper document control, prepare customer-facing quality documents, and support change control, audits, and CAPA with cross-functional teams.

Qualifications

• Degree in Food Science/Food Technology/Food Engineering or related discipline.
• GMP, HACCP, FSSC 22000 and related standards knowledge.
• Understanding of risk assessment and audit processes.
• Familiar with document control principles, FSMS and related standards.
• Relevant QA or food manufacturing experience.
• Proactive, responsible and committed to continuous improvement.
• Fluent in English and Bahasa Malaysia.
• Ability to work under pressure and multi-task.

Responsibilities

• Maintain and update FSMS, HACCP, QMS documents, SOPs, work instructions, policies and records.
• Ensure proper document control, revision tracking, archiving, traceability and removal of obsolete documents.
• Maintain centralized electronic QMS documents and ensure audit-ready records.
• Prepare quality-related documents requested by customers, including process flow charts and product specifications.
• Manage QMS-related change control and ensure changes are properly documented and approved.
• Coordinate implementation with relevant teams and maintain change history for traceability.
• Support internal and external audits and CAPA closure.
• Plan and coordinate mock recalls and ensure traceability of materials and records.
• Provide regulatory labeling support during absence of RA personnel and for urgent needs.
• Maintain quality and food safety records and prepare management review summaries.

Skills

Document control

FSMS/HACCP knowledge

Quality Assurance

Risk assessment

Audit coordination

Documentation accuracy

Cross-functional collaboration

Education

Degree in Food Science/Food Technology/Food Engineering or related discipline

Job description

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Maintain and update FSMS, HACCP, QMS documents, SOPs, work instructions, policies, and records.

Ensure proper document control, revision tracking, archiving, traceability, and removal of obsolete documents.

Maintain centralized electronic QMS documents and ensure records are accurate and audit-ready.

Prepare quality-related documents requested by customers, including process flow charts, product specifications, and supporting records.

2. Change Management

Manage QMS-related change control and ensure changes are properly documented, reviewed, risk-assessed, and approved before implementation.

Coordinate implementation with relevant departments and maintain change history for traceability.

Follow up and verify the effectiveness of implemented changes where required.

3. Audit & CAPA Support

Support internal and external audits, including preparation of checklists, documents, reports, and supporting evidence.

Track audit findings and follow up on non-conformities and CAPA until closure.

4. Product & R&D Documentation

Review and maintain cooking forms and process flow charts submitted by R&D.

Ensure documents comply with QMS, HACCP, food safety, and applicable requirements.

Maintain updated controlled versions for production reference and audit purposes.

5. Mock Recall & Traceability

Plan and coordinate mock recall exercises and ensure traceability of raw materials, processing records, and finished products.

Prepare mock recall reports, identify gaps, and follow up on required CAPA.

6. Regulatory & Labelling Support

Support regulatory compliance, Product Label Approval Forms, and Packing Cards during the absence of RA personnel or urgent situations.

7. Compliance & Reporting

Maintain accurate quality and food safety records.

Prepare quality performance reports and relevant summaries for Management Review.

8. Other Duties

Comply with Company policies, GMP, HACCP, FSMS, safety, and hygiene requirements.

Perform other related duties as assigned by Management.

Qualification and Requirement:

• Degree in Food Science/Food Technology/Food Engineering or related discipline.

• Good understanding of GMP, HACCP, FSSC 22000 and relevant industry standards.

• Understanding of risk assessment and audit processes is essential.

• Familiar with document control principles, food manufacturing processes, FSMS system and related standards.

• Relevant working experience in QA or food manufacturing environments.

• Proactive, responsible and committed to continuous improvement.

• Positive attitude, ability to work under pressure and perform multi tasks.

• Good command in English, Bahasa Malaysia.

• Strong coordination, attention to detail, accuracy in documentation, good analytical, problem-solving abilities, good communication, follow-up skills and ability to work with cross-functional teams.