Assistant Executive Administration

MSIG Malaysia; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

MSIG Malaysia is seeking a proactive Procurement Executive to support procurement and administrative functions. The role covers requisitions, supplier coordination, inventory control, invoicing, and fixed asset management in compliance with company policies.

The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, and experience in procurement or asset management. Collaborative team player with attention to detail preferred.

Qualifications

• Strong organizational and administrative skills.
• Good negotiation and communication abilities.
• Proficient in Microsoft Office applications.
• Detail-oriented with the ability to manage multiple tasks and deadlines.
• Experience in procurement, inventory, or asset management is an advantage.

Responsibilities

• Review and process procurement requisitions and purchase orders.
• Source suppliers, negotiate pricing, and maintain supplier relationships.
• Manage inventory, including stock distribution, replenishment, stock takes, and record updates.
• Process invoices and coordinate payment documentation.
• Administer fixed asset acquisition, disposal, verification, and annual asset reviews.
• Conduct annual supplier assessments and price reviews.
• Maintain accurate records and filing systems.
• Provide administrative support to the department and assist team members as required.
• Undertake additional duties and projects assigned by the superior.

Skills

Organizational skills

Administrative skills

Negotiation

Communication

Detail-oriented

Procurement

Inventory management

Asset management

Tools

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Procurement Executive to support the procurement and administrative functions of the department. The role involves managing procurement processes, supplier coordination, inventory control, invoice processing, and fixed asset management while ensuring compliance with company policies and procedures.

Key Responsibilities:

• Review and process procurement requisitions and purchase orders.


• Source suppliers, negotiate pricing, and maintain supplier relationships.


• Manage inventory, including stock distribution, replenishment, stock takes, and record updates.


• Process invoices and coordinate payment documentation.


• Administer fixed asset acquisition, disposal, verification, and annual asset reviews.


• Conduct annual supplier assessments and price reviews.


• Maintain accurate records and filing systems.


• Provide administrative support to the department and assist team members as required.


• Undertake additional duties and projects assigned by the superior.

Requirements:

• Strong organizational and administrative skills.


• Good negotiation and communication abilities.


• Proficient in Microsoft Office applications.


• Detail-oriented with the ability to manage multiple tasks and deadlines.


• Experience in procurement, inventory, or asset management is an advantage.