Administration Executive

Ipoh Casting Sdn Bhd; Ipoh; On-site; MYR 36,000 - 54,000; Full time

Job summary

Ipoh Casting Sdn Bhd, an aluminium die casting company in Jelapang FIZ, Ipoh, seeks an Administrative Executive to support daily office operations, including admin, HR, finance, and purchasing tasks. The role is full-time, Mon–Fri, 8:30am–5pm, with interview of shortlisted candidates.

The successful candidate will maintain records, assist in recruitment, process invoices, manage purchasing, and handle shipping/export documentation. Prior experience in manufacturing or export docs is a plus.

Qualifications

• Diploma/Degree in Business Administration, Accounting, Management or related field preferred.
• Minimum 2–3 years working experience in administration, finance or purchasing.
• Good knowledge of Microsoft Excel and office applications.
• Organised, detail-oriented and able to manage multiple tasks.
• Good communication skills and able to work independently.
• Experience in manufacturing environment or export documentation is an advantage.

Responsibilities

• Administration & HR: Maintain employee records and HR documentation; assist with recruitment and onboarding; manage company records and licences.
• Finance Support: Assist with accounting documentation, invoice processing and payment records; liaise with suppliers.
• Purchasing: Prepare purchase requests/POs; liaise with suppliers on quotations and delivery schedules; maintain supplier records.
• Shipping & Export Documentation: Prepare and organise shipping/export docs; coordinate delivery documents.
• General Coordination: Coordinate daily office operations and reporting; support management with ad-hoc tasks.

Skills

Organised

Communication

Attention to detail

Independent worker

Education

Business Admin / Accounting degree

Tools

Microsoft Excel

QuickBooks Online

Job description

Ipoh Casting Sdn Bhd is looking for an Administrative Executive to join our team at Jelapang FIZ, Ipoh.

We are an aluminium die casting company and machine shop operating since 2000. We are looking for a responsible and organised individual to support our daily office operations.

This role will be responsible for ensuring smooth coordination of administrative, finance, HR and purchasing activities.

Position will be full time Monday to Friday 8.30am - 5pm commencing anytime now.

Shortlisted candidate will be call for a face to face interview.

Job Responsibilities:

Administration & HR

Maintain employee records and HR documentation.

Assist with recruitment, onboarding and employee-related matters.

Maintain company records, licences and statutory documents.

Handle general office administration and coordination.

Finance Support

Assist with accounting documentation, invoice processing and payment records.

Liaise with suppliers and internal departments regarding financial documents.

Support bookkeeping activities and preparation of documents for audit purposes.

Prepare purchase requests and purchase orders.

Liaise with suppliers on quotations, delivery schedules and documentation.

Maintain purchasing records and supplier information.

Shipping & Export Documentation Support

Assist in preparing, maintaining and organising shipping and export-related documentation.

Support coordination of shipping records, delivery documents and related administrative requirements.

Liaise with internal teams and external parties to ensure documentation is complete and updated

General Coordination

Assist in coordinating daily office operations.

Communicate with internal departments to ensure information flows smoothly.

Support management with ad-hoc tasks and reporting.

Requirements:

Diploma/Degree in Business Administration, Accounting, Management or related field is preferred.

Minimum 2-3 years working experience in administration, finance or purchasing.

Good knowledge of Microsoft Excel and office applications.

Organised, detail-oriented and able to manage multiple tasks.

Good communication skills and able to work independently.

Willing to learn and take ownership of responsibilities.

Additional Advantage:

Experience in manufacturing environment or export documentation.

Knowledge or experience using accounting software (preferably QuickBooks Online).