Administration & Compliance Executive

Agensi Pekerjaan Great Pyramid Sdn Bhd; Johor; On-site; MYR 120,000 - 180,000; Full time

Job summary

Agensi Pekerjaan Great Pyramid Sdn Bhd is seeking an experienced head of Operations/Administration to lead documentation, corporate secretarial updates, and fund maintenance for a Singapore-headquartered asset management group. The role requires 3–5 years in admin and operations with strong attention to detail and team collaboration.

You will oversee IT security, banking relationships, and regulatory reporting while ensuring risk management and compliance across the organization.

Qualifications

• Experience in the operational administration of companies.
• Diploma or Degree in Business or Accounting.
• 3–5 years working experience in Administration and Operations; regulatory compliance and internal audit as bonus.
• Meticulous, accurate, and with attention to detail.
• Proactively anticipate, troubleshoot, and resolve client and product needs/issues.

Responsibilities

• Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
• Banks & brokerages: Support Manager maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security features and back-ups, and maintain websites.
• Commercial: Manage purchase and sale of real assets, maintain inventory lists, and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).

Skills

Operational administration

Regulatory compliance knowledge

Internal audit exposure

Team collaboration

Education

Diploma or Degree in Business or Accounting

Job description

About the client:

Our clientis an asset management and advisory group headquartered in Singapore; we seek an experienced, efficient, and reliable individual to head the Operations/Administration function, reporting to the Managing Director/Founder.

Job Responsibilities:

Operations/Administration Responsibilities

• Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
• Banks & Brokerages: Support Manager maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security features and back-ups, and maintain websites.
• Commercial: Manage purchase and sale of real assets, maintain inventory lists, and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).

Operational Excellence

• Develop, maintain, update, and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements, internal policies, and industry best practices.
• Continuously monitor and analyze regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
• Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications

• Experience in the operational administration of companies
• Diploma or Degree in Business or Accounting
• Minimum 3-5 years of working experience in Administration and Operations; relevant experience in Regulatory Compliance and Internal Audit will be a bonus
• Meticulous, accurate, and with attention to detail
• Proactively anticipate, troubleshoot, overcome, and/or escape client and product needs/issues
• Good team player with a strong willingness to participate and help others
• High sense of urgency and good time management to prioritize tasks