Administration

Inspire QAS Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonuses

Job summary

Inspire QAS Sdn. Bhd. invites applications for an Administration Assistant to support document evaluation, manage certification submissions, and maintain digital records using SharePoint.

Responsibilities include preparing audit reports, coordinating audits, and assisting the certification team with data entry and meeting logistics. Fluency in Bahasa Malaysia and English is required, with ISO/QC experience a plus.

Qualifications

• Minimum 2 years in admin, QA/QC, or documentation support roles.
• Proficient with MS Office applications, especially Excel, Word, Outlook, and SharePoint.
• Experience with structured documentation systems and version control.
• Organised, detail-oriented, and able to manage multiple projects.
• Good communication skills in Bahasa Malaysia and English.

Responsibilities

• Support the document evaluation process: organise, track, and manage certification submissions.
• Prepare audit reports, letters, certification templates, and checklists per internal procedures.
• Manage digital records and version control using SharePoint.
• Assist with scheduling audits, updating certification workflows, and monitoring deadlines.
• Coordinate client communications professionally via email and phone.
• Provide general administrative support to certification and audit teams, including data entry, meeting logistics, and internal coordination.

Skills

MS Office (Excel, Word, Outlook)

SharePoint

Documentation control

Time management

Communication (BM & EN)

Tools

ISO systems knowledge

Job description

Inspire QAS Sdn. Bhd. is an independent third‑party product certification body committed to upholding quality, impartiality, and compliance in Malaysia’s construction materials industry. We are currently expanding our operations and seek a qualified and motivated individual to join our team as:

POSITION :ADMINISTRATION ASSISTANT

VACANCY:1 POSITION

RESPONSIBILITIES:

To support the document evaluation process, including organising, tracking, and managing certification submissions.

To prepare audit reports, letters, certification templates, and checklists in accordance with internal procedures.

To manage digital records and maintain document version control using Microsoft SharePoint.

To assist with scheduling of audits, updating certification workflows, and monitoring deadlines.

To coordinate client communications professionally via email and phone.

To provide general administrative support to the certification and audit team, including data entry, meeting logistics, and internal coordination.

REQUIREMENTS:

Minimum 2 years of experience in administrative, QA/QC, or documentation support roles.

Proficient in Microsoft Office applications, especially Excel, Word, Outlook, and SharePoint.

Experience working with structured documentation systems and version control.

Organised, detail-oriented, and capable of managing multiple projects simultaneously.

Good communication skills in Bahasa Malaysia and English (spoken and written).

Prior experience in ISO systems, quality management, or certification bodies is an added advantage.

WHY JOIN US?

Be part of a growing certification body supporting quality and compliance in the construction industry.

Exposure to national and international standards such as ISO/IEC 17065 & ISO 9001.

Career development opportunities in a structured and supportive environment.

Competitive salary and performance-based bonuses.