Admin & Operations Specialist (Contractor) – APAC

Adecco; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an experienced administrative and operations professional based in Kuala Lumpur. The role supports regional leadership with travel, calendar, expense, event management and IT liaison, while coordinating with multiple internal teams.

The ideal candidate will have strong organizational skills, experience with international travel and visa processes, and proficiency in Microsoft 365 tools to enable effective collaboration across Asia teams.

Qualifications

• Experience in administrative support and teamwork.
• Ability to manage multiple stakeholders and team.
• Demonstrated ability in handling complex international travel arrangements and visa applications.
• Familiarity with finance and travel tools and systems; knowledge of Microsoft Finance and BI tools would be an advantage.
• Ability to manage virtual and in-person events, systems, and processes.
• Strong organization, planning and coordination skills.
• Ability to multi-task and juggle simultaneous demands.
• Good written and oral English communication skills.

Responsibilities

• Leader Support: Organize travel plans and itineraries; schedule transfers and accommodations; manage visa applications.
• Calendar Support: Manage calendars for leaders; coordinate ROB calendars for Asia team.
• Expense Support: Process expense reports and reimburse travel expenses.
• Event Management: Coordinate events, venues, catering, equipment, and logistics.
• IT Support Liaison: Coordinate asset procurement and IT support for the team.
• Team Operations: Provide admin support across the CELA AREA and Asia teams; assist with meetings and communications.
• Spend Management: Track monthly expenditures; ensure compliance with procurement policies.
• Business Support Community: Collaborate within the Business Management and Operations community; contribute to initiatives.
• Program Management: Support policy research, risk assessment, communications, and project follow-ups; manage budgets and documentation.

Skills

Administrative support

Stakeholder management

Travel arrangements

Visa applications

English communication

Teamwork

Organization

Multitasking

Interpersonal communication

Self-motivation

Tools

Microsoft 365

Teams

SharePoint

Planner

OneNote

Power BI

Powerbase

MyOrder

MS Invoice

Informa

T360

Job description

Jora Malaysia is seeking an experienced administrative and operations professional based in Kuala Lumpur. The role supports regional leadership with travel, calendar, expense, event management and IT liaison, while coordinating with multiple internal teams.

The ideal candidate will have strong organizational skills, experience with international travel and visa processes, and proficiency in Microsoft 365 tools to enable effective collaboration across Asia teams.