ADMIN & OPERATIONS EXECUTIVE

Telic Farm Sdn Bhd; Masjid Tanah; Presencial; MYR 39.000 - 58.000; Jornada completa

Descripción de la vacante

Telic Farm Sdn Bhd is seeking an Admin & Operations Executive to support daily administrative and operational activities at our Masjid Tanah, Melaka site.

The role emphasizes data entry, documentation, inventory records, staff coordination and operational reporting. Candidates with admin, inventory or coordination experience are encouraged to apply; agricultural experience is not required.

Formación

• Diploma in Business Administration or Office Management is preferred.
• Experience in administration, data entry, inventory control or operations support is advantageous.
• Basic proficiency in Microsoft Excel, Word and other office applications.

Responsabilidades

• Handle daily administrative duties and maintain proper documentation and filing systems.
• Compile and update production, inventory and operational data for reporting.
• Maintain updated inventory records and coordinate stock movements with suppliers.
• Coordinate with workers and staff to ensure tasks are completed on schedule.
• Maintain production records and assist with purchasing for office and operational supplies.
• Assist management with data entry, document preparation and follow-ups.

Conocimientos

Organised

Detail-oriented

Data entry

Communication

Coordination

Educación

Diploma in Business Administration or Office Management

Herramientas

Microsoft Excel

Word

Descripción del empleo

We are looking for a responsible, organised and detail-oriented Admin & Operations Executive to support our company's daily administrative and operational activities.

This role focuses primarily on administrative work, data management, documentation, inventory records, staff coordination and operational reporting.

The successful candidate will assist management in ensuring that daily activities are properly recorded, tasks are followed up on time, and operational information is accurate and well organised.

This position is suitable for candidates with experience in administration, operations support, inventory control or coordination. Previous agricultural experience is not required.

Key Responsibilities

1. Administrative Support

Handle daily administrative duties and maintain proper documentation and filing systems.

Prepare, update and organise company records, reports and operational documents.

Ensure documents and records are accurate, complete and properly maintained.

Assist management with data entry, document preparation and administrative follow-ups.

Monitor outstanding tasks and ensure necessary actions are completed on time.

Perform general administrative duties as required by management.

2. Data Entry & Reporting

Compile and update daily production, inventory and operational data.

Prepare daily, weekly and monthly reports for management review.

Maintain accurate records using Microsoft Excel and other company systems.

Check data for discrepancies and follow up on missing or incorrect information.

Consolidate information from different departments and prepare regular operational summaries.

Highlight unusual changes, discrepancies or issues that require management attention.

3. Inventory & Stock Control

Maintain updated inventory records for raw materials, supplies and other company assets.

Record stock movements, usage and balances accurately.

Monitor stock levels and inform management when replenishment is required.

Assist with regular stock counts and inventory reconciliation.

Investigate stock discrepancies and follow up with relevant personnel.

Coordinate with suppliers and internal personnel regarding stock availability and deliveries when required.

4. Staff Coordination & Task Monitoring

Coordinate with workers and relevant personnel to ensure daily tasks are completed according to schedule.

Follow up on outstanding tasks and update management on work progress.

Maintain attendance, task completion and other relevant administrative records.

Communicate work instructions and operational updates to the relevant personnel.

Identify delays or recurring issues and report them to management.

Assist management in coordinating daily work schedules and operational requirements.

5. Production Administration

Maintain daily production records and compile relevant operational data.

Monitor reported production figures and highlight unusual changes for management review.

Ensure daily records are submitted accurately and on time by the relevant personnel.

Track production-related information and maintain proper documentation.

Coordinate with relevant personnel to clarify discrepancies or incomplete records.

Prepare production summaries to help management monitor performance and identify operational issues.

Assist with purchasing arrangements for office and operational supplies.

Follow up on purchase requests, quotations and delivery schedules.

Maintain records of purchase orders, invoices and delivery documents.

Coordinate with suppliers regarding outstanding orders and delivery issues.

Inform management of urgent purchasing requirements or potential supply shortages.

7. Compliance & Documentation

Maintain organised records for internal administrative and operational requirements.

Assist in preparing documents for inspections, audits and compliance checks.

Maintain relevant records relating to hygiene, cleaning, inventory and operational procedures.

Assist with MyGAP-related documentation and record keeping where required.

Ensure relevant documents are updated, properly filed and readily accessible.

8. Operational Coordination

Assist management in monitoring the progress of daily operational activities.

Follow up on reported issues and coordinate with relevant personnel until they are resolved or escalated.

Maintain a list of outstanding issues and provide regular updates to management.

Coordinate maintenance requests and follow up on repair arrangements.

Support the implementation of administrative procedures and operational improvements.

Conduct occasional checks or coordinate with on-site personnel when clarification or verification is required.

Job Requirements

Candidates with a Diploma in Business Administration, Office Management or a related field are encouraged to apply.

Previous experience in administration, data entry, inventory control or operations support is an advantage.

Basic proficiency in Microsoft Excel, Word and other office applications.

Good organisational, communication and coordination skills.

Able to maintain accurate records and handle multiple tasks efficiently.

Detail-oriented, responsible and proactive in following up on outstanding matters.

Able to communicate effectively with management, colleagues, workers and suppliers.

Willing to work at the company's premises in Masjid Tanah, Melaka.

Comfortable with occasional coordination or verification of on-site operational activities.

Previous experience in farming or agriculture is not required.

What We Are Looking For

We are looking for someone who is organised, dependable and willing to take ownership of assigned tasks.

The ideal candidate should not only complete administrative work but also be able to identify missing information, follow up on outstanding matters and ensure that daily records and operational tasks are properly managed.