Admin & Operations Coordinator — Marketing Agency

calibr:e; Kuala Lumpur; On-site; MYR 32,000 - 52,000; Full time

Job summary

calibr:e, a marketing services agency in Kuala Lumpur, is seeking a proactive Admin Executive to support daily administrative and operational activities. The role requires detail-oriented, independent work and ability to prioritise in a fast-paced environment.

You will coordinate meetings, handle documents, liaise with clients and vendors, and assist with quotations, invoices and onboarding. On-site position based in Kuala Lumpur.

Qualifications

• Minimum 2 years of admin or office coordination experience.

Responsibilities

• Handle day-to-day administrative and office operations.
• Manage schedules, meetings, appointments, and internal coordination.
• Prepare and maintain documents, reports, records and administrative files.
• Coordinate with clients, vendors and external partners.
• Assist with quotations, invoices, purchase orders and basic expense tracking.
• Support the marketing team with administrative and project coordination tasks.
• Organise meetings, presentations, events and company activities.
• Manage office supplies, equipment and general office requirements.
• Assist with onboarding and administrative support for new employees.
• Coordinate courier, travel and other ad-hoc arrangements.
• Maintain accurate and up-to-date company records; support management with other administrative and operational tasks.

Skills

Organisation

Time management

Attention to detail

Written communication

Verbal communication

Microsoft Office

Google Workspace

Independent working

Team collaboration

Problem solving

Job description

calibr:e, a marketing services agency in Kuala Lumpur, is seeking a proactive Admin Executive to support daily administrative and operational activities. The role requires detail-oriented, independent work and ability to prioritise in a fast-paced environment.

You will coordinate meetings, handle documents, liaise with clients and vendors, and assist with quotations, invoices and onboarding. On-site position based in Kuala Lumpur.