Admin & Operations Coordinator — HR, Finance & Compliance

Servay Evergreen Sdn Bhd; Menumbok; On-site; MYR 42,000 - 64,000; Full time

Job summary

Servay Evergreen Sdn Bhd is seeking a detail-oriented operations administrator to support store records, HR, payroll, finance, inventory, and daily store operations in Menumbok, Sabah. You will handle correspondence, payroll processing, supplier invoicing, and ensure compliance with policies and safety standards.

You will collaborate with store managers and departments to maintain accurate records, prepare reports, and assist with trainings and onboarding.

Responsibilities

• Manage and maintain store records, documents, and reports.
• Handle correspondence, emails, and phone calls from suppliers, vendors, and internal teams.
• Ensure proper filing and documentation of store policies, procedures, and agreements.
• Prepare meeting minutes, reports, and presentations when required.
• Assist with recruitment, onboarding, and training of new employees.
• Maintain staff attendance records, leave applications, and shift schedules.
• Process payroll data, overtime claims, and staff benefits.
• Ensure compliance with labor laws and company policies.
• Assist in preparing invoices, purchase orders, and expense reports.
• Handle petty cash management and ensure proper documentation of expenses.
• Coordinate with suppliers for billing, payments, and stock-related issues.
• Support inventory control by maintaining stock records and assisting in stock audits.
• Coordinate with store managers and department heads to ensure smooth store operations.
• Assist in handling customer complaints and inquiries when required.
• Monitor and order office supplies, stationery, and other essentials for store administration.
• Ensure the store follows legal and company policies regarding safety, security, and employee well-being.
• Maintain records of licenses, permits, and regulatory compliance documents.

Job description

Servay Evergreen Sdn Bhd is seeking a detail-oriented operations administrator to support store records, HR, payroll, finance, inventory, and daily store operations in Menumbok, Sabah. You will handle correspondence, payroll processing, supplier invoicing, and ensure compliance with policies and safety standards.

You will collaborate with store managers and departments to maintain accurate records, prepare reports, and assist with trainings and onboarding.