Finance & Operations Admin - Accounts & Logistics

UpGrowth HR Sdn. Bhd.; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

UpGrowth HR Sdn. Bhd. is seeking an Accounts cum Operations Admin to support finance administration and daily operations. You will oversee accounts, inventory control, logistics coordination, commissions, and work with an outsourced accountant, warehouses, suppliers, and internal teams to ensure accuracy and compliance.

The role requires familiarity with bank reconciliation, financial documentation, ERP systems, and cross-functional collaboration to maintain smooth workflows and timely reporting.

Qualifications

• Degree or Bachelor’s Degree in Accounting, Finance, Business Administration, Operations Management, Logistics, Supply Chain Management, or a related field.
• 3-5 years of experience in Accounts, Finance Operations, Business Operations, E-commerce, FMCG, 3PL, Inventory Management, or related field.
• Hands-on experience in bank reconciliation and financial documentation.
• Experience in inventory control, logistics coordination, or operational administration is an added advantage.
• Strong understanding of accounting principles, finance administration, inventory management, logistics coordination, and operational processes.

Responsibilities

• Perform daily bank reconciliation by matching incoming customer payments with bank transactions and verify payment clearance before approving order fulfilment and shipment.
• Prepare, verify, and maintain financial documents including invoices, receipts, payment records, bank statements, and supporting documentation.
• Liaise with the outsourced accountant to ensure all accounting documents are complete and submitted on time.
• Obtain and review monthly P&L reports, ensuring sales revenue, COGS, operating expenses, gross and net profit are accurate.
• Calculate monthly employee commissions per Commission Policy and verified payments, and prepare records for review.
• Maintain filing and documentation of financial records for audit and compliance.
• Assist in monitoring company expenses and ensure supporting documents are maintained.
• Coordinate daily logistics operations with third-party warehouses and logistics providers.
• Monitor shipment status and resolve delays, incorrect shipments, returns, or discrepancies.
• Coordinate with Customer Service, warehouses, suppliers, and logistics partners to ensure smooth workflow and timely resolution of issues.
• Monitor inventory levels, prepare replenishment planning, establish stock alerts, and prevent shortages.
• Perform periodic inventory reconciliation between ERP and warehouse inventory.
• Monitor product expiry dates with pharmacy partners and coordinate stock rotation or recalls to minimise losses.

Skills

Bank reconciliation

Financial documentation

Outsourced accounting liaison

Inventory control

Logistics coordination

ERP systems

Microsoft Excel

Google Sheets

Cross-functional coordination

Process improvement

Education

Degree or Bachelor’s Degree in Accounting/Finance/Business/Operations/Logistics or related

Tools

Microsoft Excel

Google Sheets

ERP systems

Accounting software

AI productivity tools

Job description

UpGrowth HR Sdn. Bhd. is seeking an Accounts cum Operations Admin to support finance administration and daily operations. You will oversee accounts, inventory control, logistics coordination, commissions, and work with an outsourced accountant, warehouses, suppliers, and internal teams to ensure accuracy and compliance.

The role requires familiarity with bank reconciliation, financial documentation, ERP systems, and cross-functional collaboration to maintain smooth workflows and timely reporting.