Admin & Operations Coordinator — Data, Finance

WINSHIELD (KLANG) SDN. BHD.

Shah Alam

On-site

MYR 28,000 - 42,000

Full time

6 days ago

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Job summary

WINSHIELD (KLANG) SDN. BHD. in Shah Alam is seeking an Admin Executive to support daily operations, handle quotations, invoices, and reports. You will coordinate with technicians for scheduling and liaise with HQ for daily summaries and payments.

The role requires basic Excel and SQL knowledge, and attention to detail. Fresh graduates are welcome. Working hours are Monday–Saturday, 9:00 AM–6:00 PM, with training provided and a friendly environment.

Qualifications

Minimum SPM / Diploma in any related field.
Basic Microsoft Excel knowledge.
Basic SQL knowledge (able to run simple queries).

Responsibilities

Prepare quotations, invoices, and receipts for customers.
Coordinate appointments and liaise with technicians for job scheduling and updates.
Record and update daily sales, invoices, and collection reports.
Submit daily sales and collection summaries to HQ.
Manage petty cash with proper records and monthly reporting.
Prepare Technician Commission Summary for HQ verification.
Issue Payment Vouchers (PV) for operational expenses.
File and organise all documents (invoices, receipts, PVs, etc.).
Monitor stock usage and submit monthly reports.
Perform e-warranty registration for company products.
Use SQL system for data checking, reporting, and basic queries.
Ensure accuracy of data entry and system updates.
Liaise with HQ Admin & Finance for reporting and payment matters.
Coordinate with technicians and sales team for daily operations.
Report operational issues to HQ promptly.