ADMIN OFFICER

Alkauthar Eduqids; Selangor; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Medical coverage

Annual leave

Professional development opportunities

Job summary

Al Kauthar EduQids Sdn Bhd in Shah Alam, Selangor invites an experienced Admin Officer to join our team. This full-time role supports management and staff across departments, ensuring efficient office operations and resource access.

You will handle correspondence, maintain filing systems, schedule meetings and prepare reports. A 2–3 year track record in administrative support and proficiency in MS Office are essential; Bahasa Malaysia and English fluency is required.

Qualifications

• 2–3 years of administrative support experience.
• Proficient in English and Bahasa Malaysia.
• Organised with ability to multi-task.
• Knowledge of education sector is advantageous.
• Proficient in MS Office.

Responsibilities

• Manage day-to-day administrative activities and office operations.
• Handle correspondence, emails and calls in a professional manner.
• Maintain filing systems both physical and digital.
• Schedule meetings and manage calendars.
• Prepare reports and presentations as required by management.
• Process administrative requests and leave applications.
• Manage office supplies and liaise with vendors.
• Provide support to senior staff and department heads.
• Ensure compliance with company policies and procedures.
• Assist with event coordination and office activities.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Discretion and confidentiality

Flexibility

Attention to detail

Education

High school certificate

Diploma in administration or related field

Tools

Microsoft Office Suite

Job description

We are seeking an experienced Admin Officer to join Al Kauthar EduQids Sdn Bhd in Shah Alam, Selangor. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our administrative functions. As Admin Officer, you will be the backbone of our office operations, providing essential support to management and staff across all departments. This role is critical to maintaining organisational productivity and ensuring that our teams have the resources and information they need to succeed.

What you'll be doing

• Managing and coordinating day-to-day administrative activities and office operations
• Handling correspondence, emails and telephone communications in a professional manner
• Maintaining accurate filing systems and document management both in physical and digital formats
• Scheduling meetings, managing calendars and coordinating with various departments
• Preparing reports, presentations and documentation as required by management
• Processing administrative requests, leave applications and other personnel-related paperwork
• Managing office supplies inventory and liaising with vendors for procurement
• Providing general administrative support to senior staff and department heads
• Ensuring compliance with company policies and procedures
• Assisting with event coordination and office activities as needed

What we're looking for

• High school certificate or equivalent; diploma or higher qualification in administration, business or related field is preferred
• Proven experience of at least 2-3 years in an administrative support role or similar position
• Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills in English and Bahasa Malaysia; additional languages are an advantage
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software
• Attention to detail and accuracy in record-keeping and data entry
• Professional demeanour with strong interpersonal skills and ability to work effectively with colleagues at all levels
• Discretion and confidentiality when handling sensitive information
• Flexibility and willingness to adapt to changing priorities and organisational needs
• Knowledge of education sector or experience in an educational institution is advantageous

What we offer

• Competitive salary package commensurate with qualifications and experience
• Full-time employment with job security and stability
• Comprehensive benefits including health insurance and medical coverage
• Professional development opportunities and training programmes
• Supportive and collaborative work environment
• Career advancement opportunities within the organisation
• Work-life balance with reasonable working hours
• Annual leave and public holidays as per Malaysian employment regulations

About us

Al Kauthar EduQids Sdn Bhd is an education-focused organisation committed to providing quality educational services and support. We pride ourselves on fostering a professional, inclusive and supportive workplace where our staff can thrive and contribute meaningfully to our mission. Our company values excellence, integrity and continuous improvement, and we are dedicated to supporting both our employees and the communities we serve. With our headquarters in Shah Alam, Selangor, we have built a reputation for delivering outstanding educational solutions.