Admin officer

Jobstreet Malaysia; Johor Bahru; On-site; MYR 33,000 - 51,000; Full time

Job summary

SP Dailyfresh Sdn Bhd in Johor Bahru is seeking an Admin Officer with a purchasing focus to handle daily purchasing and related administrative tasks. You will issue POs, obtain supplier quotations, monitor stock levels and coordinate with warehouse, accounts and management to keep purchasing activities accurate and timely.

The ideal candidate has experience in purchasing or administration, good organisation, and the ability to communicate with suppliers.

Qualifications

• Experience in Purchasing, Administration, Procurement or related work.
• Fresh graduates with a good attitude and willingness to learn are welcome to apply.
• Good organisational and follow-up skills.
• Comfortable communicating and negotiating with suppliers.
• Good attention to detail, especially when checking prices, quantities and documents.
• Able to use Microsoft Excel and Word.
• Able to handle multiple tasks and prioritise urgent purchasing requirements.
• Able to work independently while cooperating with different departments.
• Good communication skills in English and Bahasa Malaysia.
• Mandarin communication ability will be an added advantage for dealing with certain suppliers.

Responsibilities

• Handle daily purchasing and administrative activities.
• Prepare and issue Purchase Orders to suppliers.
• Request and compare supplier quotations, pricing and purchasing terms.
• Follow up with suppliers on orders, deliveries and outstanding items.
• Monitor stock levels and coordinate replenishment to prevent shortages.
• Maintain accurate supplier, purchasing and product records.
• Update purchase prices and relevant information in the company system.
• Check purchasing documents such as PO, DO and invoices.
• Coordinate with warehouse and operations regarding incoming stock and delivery schedules.
• Liaise with Accounts regarding supplier invoices, statements and payment documentation.
• Assist in sourcing new suppliers and products when required.
• Maintain proper physical and digital filing of purchasing documents.
• Prepare simple purchasing reports and Excel summaries for management.
• Follow up on supplier issues such as incorrect quantity, pricing, quality or delayed deliveries.
• Provide general administrative support when required.

Skills

Organisational skills

Follow-up skills

Communication skills (English & BM)

Tools

Microsoft Excel

Microsoft Word

Job description

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About the Role

We are seeking a responsible and organised Admin Officer – Purchasing Focus to join SP Dailyfresh Sdn Bhd in Johor Bahru.

This role focuses mainly on purchasing administration, supplier coordination, stock monitoring and documentation, while also providing general administrative support to the company.

The successful candidate will work closely with suppliers, warehouse, sales, accounts and management to ensure purchasing activities are accurate, timely and well coordinated.

What You’ll Be Doing

Handle daily purchasing and administrative activities.

Prepare and issue Purchase Orders (PO) to suppliers.

Request and compare supplier quotations, pricing and purchasing terms.

Follow up with suppliers on orders, deliveries and outstanding items.

Monitor stock levels and coordinate replenishment to prevent shortages.

Maintain accurate supplier, purchasing and product records.

Update purchase prices and relevant information in the company system.

Check purchasing documents such as PO, Delivery Order (DO) and invoices.

Coordinate with warehouse and operations regarding incoming stock and delivery schedules.

Liaise with Accounts regarding supplier invoices, statements and payment documentation.

Assist in sourcing new suppliers and products when required.

Maintain proper physical and digital filing of purchasing documents.

Prepare simple purchasing reports and Excel summaries for management.

Follow up on supplier issues such as incorrect quantity, pricing, quality or delayed deliveries.

Provide general administrative support when required.

What We’re Looking For

Experience in Purchasing, Administration, Procurement or related work is preferred.

Fresh graduates with a good attitude and willingness to learn are also welcome to apply.

Good organisational and follow-up skills.

Comfortable communicating and negotiating with suppliers.

Good attention to detail, especially when checking prices, quantities and documents.

Able to use Microsoft Excel and Word.

Able to handle multiple tasks and prioritise urgent purchasing requirements.

Able to work independently while cooperating with different departments.

Responsible, punctual and willing to take initiative.

Good communication skills in English and Bahasa Malaysia.

Mandarin communication ability will be an added advantage for dealing with certain suppliers.

What We Offer

At SP Dailyfresh Sdn Bhd, we provide a supportive working environment with opportunities to learn different aspects of purchasing, administration and business operations.

We offer competitive remuneration based on experience and qualifications, statutory benefits, on-the-job learning and opportunities for career development as the company grows.

About SP Dailyfresh Sdn Bhd

SP Dailyfresh Sdn Bhd is a Johor Bahru-based company specialising in the egg and food supply business.

Our operations require strong coordination between purchasing, suppliers, inventory, warehouse, sales, accounts and customers. We value employees who are responsible, organised and willing to grow together with the company.