Admin (Lab Document)

SaniChem Resources Sdn Bhd; Kuala Kubu Bharu; On-site; MYR 28,000 - 50,000; Full time

Job summary

SaniChem Resources Sdn Bhd in Malaysia seeks an Admin (Lab Document) to maintain and control QMS documents, ensuring proper recording, distribution and archiving in line with ISO 17025 and SAMM.

You will support audits, keep version control, guard confidential information, and coordinate improvements with the supervisor. Training is provided, and fresh graduates are welcome.

Qualifications

• Diploma or degree in science or related field.
• ISO 17025 / QMS documentation knowledge is an advantage.
• Fresh graduates welcome; training provided.

Responsibilities

• Maintain and control all QMS documents (SOPs, manuals, forms, records, certificates) per ISO 17025 and SAMM.
• Assist in preparation, filing, and archiving of documents for internal and external audits.
• Support audit activities by providing controlled documents and records.
• Ensure timely updates and amendments of controlled documents following regulatory changes.
• Monitor staff compliance in using controlled documents during lab testing.
• Safeguard confidential and sensitive information related to clients and records.
• Coordinate with supervisor to implement improvements in document control processes.
• Provide training on document handling procedures as per ISO 17025.

Skills

ISO 17025 knowledge

Organizational skills

Detail-oriented

Communication skills

MS Office proficiency

Education

Diploma/Degree in Science (Chemistry, Microbiology, Biotechnology)

Quality Management

Business Administration or related field

Tools

MS Office

Job description

Job Title

Admin (Lab Document)

Job Summary

We are seeking an experienced Administrative Personnel to join our team in the Medical Device testing industry. The successful candidate will be responsible for maintaining, organizing and controlling all documentation related to our Quality Management System. As an admin, you will ensure that all documents are properly recorded, distributed and archived according to company policies.

Responsibilities

• Maintain and control all quality management system (QMS) documents (SOPs, manuals, forms, records, certificates) in accordance with ISO 17025 and SAMM for laboratory.
• Assist in preparation, filing, and archiving of documents for internal and external audits.
• Support internal and external audit activities by providing controlled documents and records.
• Ensure timely updates and amendments of controlled documents following regulatory, accreditation, or procedural changes.
• Monitor compliance of staff in using controlled documents during laboratory testing activities.
• Safeguard confidential and sensitive information related to clients, test methods, and quality records.
• Coordinate with direct supervisor to implement improvements in document control processes.
• Provide training or guidance to staff on document handling procedures as per ISO 17025.

Qualifications

• Diploma/Degree in Science (Chemistry, Microbiology, Biotechnology), Quality Management, Business Administration or related field.
• Additional training in ISO 17025 / QMS documentation control is an advantage.
• Fresh graduates are welcomed. Training will be provided.

Skill & Competency

• Knowledge of ISO 17025 and SAMM requirements (documentation, records, audits).
• Strong organizational and filing skills (both electronic & hardcopy).
• Detail-oriented with high accuracy in maintaining version control and document traceability.
• Good communication skills (to liaise with quality manager, auditors, and lab staff).
• Proficient in MS Office (Word, Excel, PDF tools).
• Ability to handle confidential and sensitive information.