Office & Facilities Coordinator - Malaysia (1-Year Temp)

Veeco; Penang; On-site; MYR 33,000 - 60,000; Full time

Job summary

Veeco is seeking an Office Administrator (Malaysia) on a 1 year temporary basis to support administrative, facilities, and service coordination for the Malaysia office. You will liaise with vendors, manage registrations, bookings, and office services, while supporting asset verification and reporting.

The role requires a Diploma in Business Administration or related field, 2–3 years of experience, and strong MS Office skills with knowledge of SAP. You will work under the Sr.

Qualifications

• Diploma in Business Administration or a related field.
• 2–3 years of experience in office administration or a similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Able to work independently and manage multiple tasks.
• Experience with SAP, vendor coordination, or facilities administration is an advantage.

Responsibilities

• Oversee and coordinate renovation work for the Malaysia office, liaising with contractors, vendors, and stakeholders.
• Manage visitor registration, passes, mail, courier services, and office announcements.
• Coordinate meeting room bookings, travel, visas, and hotel reservations.
• Manage office supplies and inventory counts, assist asset verification.
• Coordinate office events and participate in the Fun Committee.
• Create vendor records, obtain quotations, and raise PRs in SAP.
• Coordinate office maintenance services and contracts for facilities.
• Serve as primary contact for facilities and servicing needs.
• Follow up on administrative activities from field service operations.
• Monitor service reports and file according to procedures.
• Register and coordinate warranty, quality, and non-conformity claims.
• Prepare and publish SEA Service Dashboard weekly.
• Perform other admin and coordination duties as assigned.

Skills

Communication

Organization

Independent work

Multitasking

Interpersonal skills

Education

Diploma in Business Administration

Tools

Microsoft Office

SAP

Job description

Veeco is seeking an Office Administrator (Malaysia) on a 1 year temporary basis to support administrative, facilities, and service coordination for the Malaysia office. You will liaise with vendors, manage registrations, bookings, and office services, while supporting asset verification and reporting.

The role requires a Diploma in Business Administration or related field, 2–3 years of experience, and strong MS Office skills with knowledge of SAP. You will work under the Sr.