Facilities & Office Coordinator (Malaysia) - 1 Year Temp

Veeco Instruments Inc.; Penang; On-site; MYR 36,000 - 47,000; Full time

Job summary

Veeco Instruments Inc. Malaysia office seeks an Office Administrator (1 year Temp) to deliver administrative, facilities, and service coordination to keep the site running smoothly.

Responsibilities include coordinating renovations, visitor management, meeting room bookings, travel, office supplies, asset verification, vendor records, and SAP-based purchasing. The role requires a Diploma in Business Administration, 2–3 years’ experience, and strong communication and organizational skills.

Qualifications

• Diploma in Business Administration or related discipline.
• 2–3 years of experience in office administration or similar role.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Excellent organizational skills with attention to detail.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Oversee and coordinate renovation work for the Malaysia office, liaising with contractors and vendors.
• Manage visitor registration, temporary passes, mail, courier services and office-wide announcements.
• Coordinate meeting room bookings, travel bookings, visas, and hotel reservations.
• Manage office supplies and assets, support annual inventory counts, and SAP-based purchasing.
• Coordinate office maintenance services and vendor contracts including security and repairs.
• Prepare and publish weekly SEA Service Dashboard and assist with related administration.

Skills

Microsoft Office

Communication

Organizational skills

Independent working

Education

Diploma in Business Administration

Tools

SAP

Job description

Veeco Instruments Inc. Malaysia office seeks an Office Administrator (1 year Temp) to deliver administrative, facilities, and service coordination to keep the site running smoothly.

Responsibilities include coordinating renovations, visitor management, meeting room bookings, travel, office supplies, asset verification, vendor records, and SAP-based purchasing. The role requires a Diploma in Business Administration, 2–3 years’ experience, and strong communication and organizational skills.