Admin Executive (Tender)

ACTIVE NETWORK SECURITY SERVICES SDN. BHD; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

ACTIVE NETWORK SECURITY SERVICES SDN BHD is seeking a Tender/Procurement professional to support business development, prepare accurate proposals, and coordinate end-to-end tender documentation. The role includes sourcing tender opportunities, coordinating with clients, and ensuring timely submission of quotations.

The ideal candidate will have a diploma or degree in business-related fields, experience in tenders/marketing, and knowledge of e-Perolehan or procurement systems.

Qualifications

• Minimum Diploma or Bachelor's Degree in Business Administration, Marketing, Management or an equivalent qualification.
• Experience in business development, sales, marketing or a related field.
• Experience in the security industry is an added advantage.
• Knowledge of e-Perolehan, government tenders or procurement systems is preferred.
• Experience in tender preparation, e-Perolehan, marketing, procurement or related fields is an advantage.
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint, as well as Canva and related tools.
• Strong planning, time management and problem-solving abilities with the ability to manage multiple tasks and meet deadlines.

Responsibilities

• Support business development, sales and marketing activities by identifying new business and tender opportunities, preparing accurate proposals and quotations, and coordinating end-to-end tender documentation and submission processes.
• Manage the sourcing and monitoring of tender advertisements and quotation notices through government and private tender websites and portals.
• Coordinate tender-related activities via telephone and email with clients and relevant stakeholders.
• Prepare tender and quotation documents for government and private sector projects in accordance with client requirements.
• Prepare and submit quotations promptly to meet customers' requests and deadlines.
• Plan and implement effective strategies to ensure the smooth execution of tender processes and documentation.
• Manage the preparation, review, updating, and proper filing of all tender-related documentation.
• Prepare periodic reports and carry out additional duties and assignments as instructed by the Management.
• Ensure the proper utilization and updating of the e-Perolehan (eP) system in compliance with operational requirements.

Skills

Business dev

Sales

Marketing

Tender prep

Education

Business degree

Tools

Microsoft Office

Canva

Job description

Support business development, sales and marketing activities by identifying new business and tender opportunities, preparing accurate proposals and quotations, and coordinating end-to-end tender documentation and submission processes. This role will also ensure the effective use and updating of the e-Perolehan system or related any of tender wizard system and the proper filing of tender-related records.

Key responsibilities

Manage the sourcing and monitoring of tender advertisements and quotation notices through government and private tender websites and portals.

Coordinate tender-related activities via telephone and email with clients and relevant stakeholders.

Prepare tender and quotation documents for both government and private sector projects in accordance with client requirements.

Prepare and submit quotations promptly to meet customers' requests and deadlines.

Plan and implement effective strategies to ensure the smooth execution of tender processes and documentation.

Manage the preparation, review, updating, and proper filing of all tender-related documentation.

Prepare periodic reports and carry out additional duties and assignments as instructed by the Management.

Ensure the proper utilization and updating of the e-Perolehan (eP) system in compliance with operational requirements.

What we're looking for

Minimum Diploma or Bachelor's Degree in Business Administration, Marketing, Management or an equivalent qualification.

Experience in business development, sales, marketing or a related field.

Experience in the security industry is an added advantage.

Knowledge of e-Perolehan, government tenders or procurement systems is preferred.

Experience in tender preparation, e-Perolehan, marketing, procurement or related fields is an advantage.

Basic knowledge of tender documentation, quotations and procurement procedures.

Proficiency in Microsoft Office, including Word, Excel and PowerPoint, as well as Canva and related tools.

Good planning, time management and problem-solving abilities, with the ability to manage multiple tasks and meet tight deadlines.

Strong teamwork and coordination skills.

Positive attitude, initiative and a strong sense of responsibility.

Strong attention to detail when handling documents, pricing and submission requirements.

Why Join Us?

Established since 2009, Active Network Security Services Sdn Bhd continues to grow by emphasizing professionalism, teamwork, discipline, and people development.

We believe in rewarding hardworking individuals and providing real career progression opportunities within the organization.

Who Should Join Us?

We are looking for individuals who are hungry to learn, willing to grow, and motivated to build a long-term career. This opportunity is suitable for candidates who:

Are proactive and willing to take initiative

Can work in a fast-moving environment

Have a positive attitude and strong sense of responsibility

Are willing to improve themselves continuously

Want real career growth and performance-based rewards

Prefer a professional working environment with teamwork and exposure

Fresh graduates with the right attitude and willingness to learn are highly encouraged to apply.

**This position for Tender/Procurement

ACTIVE NETWORK SECURITY SERVICES SDN BHD is a wholly owned Bumiputra company registered under the Ministry of Finance Malaysia (Kementerian Kewangan Malaysia) and established since 2007. The establishment of our corporate entity is well accepted and recognized by the Security Services Association of Malaysia (Persatuan Perkhidmatan Kawalan Keselamatan Malaysia / PPKKM) as a member.

Active Network Security Services strongly believes in good leadership qualities and best management practices to achieve recognition as one of the best security services provider in Malaysia. With this in mind, Active Network Security Services has invested in choosing good quality services personnel which has to go through various vetting, training and orientation programs in order to provide best practice security services. We are now continually receiving recognition by our clients and we are proud to be given the opportunity to service your esteem organization.

Protection of our client and their properties is our utmost priority and this can be achieved by providing an efficient and reliable security services. We continually strive to upgrade and improve our services to our clients. Our affiliations with international companies within the same industry keep us informed and aware of the development in the security industry.

ACTIVE NETWORK SECURITY SERVICES SDN BHD is a wholly owned Bumiputra company registered under the Ministry of Finance Malaysia (Kementerian Kewangan Malaysia) and established since 2007. The establishment of our corporate entity is well accepted and recognized by the Security Services Association of Malaysia (Persatuan Perkhidmatan Kawalan Keselamatan Malaysia / PPKKM) as a member.

Active Network Security Services strongly believes in good leadership qualities and best management practices to achieve recognition as one of the best security services provider in Malaysia. With this in mind, Active Network Security Services has invested in choosing good quality services personnel which has to go through various vetting, training and orientation programs in order to provide best practice security services. We are now continually receiving recognition by our clients and we are proud to be given the opportunity to service your esteem organization.

Protection of our client and their properties is our utmost priority and this can be achieved by providing an efficient and reliable security services. We continually strive to upgrade and improve our services to our clients. Our affiliations with international companies within the same industry keep us informed and aware of the development in the security industry.