Admin. Executive

Bechem Technologies Sdn Bhd; Shah Alam; On-site; MYR 31,000 - 51,000; Full time

Job summary

Bechem Technologies Sdn Bhd in Shah Alam, Selangor is seeking an Admin Executive to join our team on a full-time basis. You will manage daily administrative tasks, support invoicing, coordinate office operations, and assist HR-related activities to keep the organisation efficient.

The ideal candidate has 2-3 years in admin/office support, strong English and Bahasa Malaysia communication, and excellent MS Office skills to prepare reports and presentations.

Qualifications

• Certificate, Diploma or Degree qualification in administration, business studies, or Engineering field
• Proven experience of 2-3 years working in an administrative or office support role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management software
• Strong organizational and time management skills with the ability to multitask effectively
• Good interpersonal skills for vendor and customer relations & internal staff coordination
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team

Responsibilities

• Prepare invoices, process orders, maintain records, and support daily administrative and invoicing operations accurately
• Handle incoming customer calls / inquiries with professionalism and efficiency
• Managing office operations and administrative procedures to ensure efficiency
• Implementing office policies, assisting with onboarding new employees and coordinating HR-related tasks
• Good and prompt reporting
• Coordinating office logistics, including supplies procurement, inventory management, and facility maintenance
• Providing administrative support to different departments and assisting with special projects as needed
• Preparing reports, presentations, and other administrative documents
• Supporting the organising of company events, training sessions, and meetings

Skills

MS Office

Organizational skills

Communication skills

Multitasking

Vendor relations

Education

Diploma or Degree in administration

Tools

Office management software

Job description

About the role

We are seeking an Admin. Executive to join our team at Bechem Technologies Sdn Bhd in Shah Alam, Selangor. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of our office. As an Admin. Executive, you will be responsible for managing administrative tasks, coordinating office activities, and providing essential support to various departments. This role is fundamental to maintaining our organisational efficiency and contributing to our company's overall success.

What you'll be doing

Responsibilities :

• Prepare invoices, process orders, maintain records, and support daily administrative and invoicing operations accurately.
• Handle incoming customer calls / inquiries with professionalism and efficiency
• Managing office operations and administrative procedures to ensure efficiency.
• Implementing office policies, assisting with onboarding new employees and coordinating HR-related tasks
• Good and prompt reporting
• Coordinating office logistics, including supplies procurement, inventory management, and facility maintenance
• Providing administrative support to different departments and assisting with special projects as needed
• Preparing reports, presentations, and other administrative documents
• Supporting the organising of company events, training sessions, and meetings

What we're looking for

• Certificate, Diploma or Degree qualification in administration, business studies, or Engineering field
• Proven experience of 2-3 years working in an administrative or office support role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management software
• Strong organizational and time management skills with the ability to multitask effectively
• Good interpersonal skills for vendor and customer relations & internal staff coordination.
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team