Admin Executive

World Digital Gold Sdn. Bhd.; Penang; On-site; MYR 36,000 - 60,000; Full time

Job summary

World Digital Gold Sdn. Bhd. in Malaysia is seeking a responsible Accounts Clerk / Admin Executive to support daily accounting and administrative operations.

The role involves documentation, record keeping, data management, and coordination with internal departments to ensure smooth business processes. You will perform data entry, prepare reports and trackers in Excel, manage Outlook emails, maintain filing systems, and assist in preparing operational summaries for management review.

Qualifications

• Diploma or equivalent in Business Administration, Management or related field.
• Proficient in Microsoft Office (Excel/Outlook/Word).
• Good written and verbal communication in English and Bahasa Malaysia.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide daily administrative and operational support to ensure smooth business operations.
• Assist the Operations Department in processing, updating, and maintaining operational records and documentation.
• Perform data entry, data verification, and regular updates to ensure information is accurate and complete.
• Prepare and maintain reports, spreadsheets, trackers, and other administrative documents using Microsoft Excel.
• Manage email correspondence through Microsoft Outlook, including handling enquiries, coordinating requests, and following up on outstanding matters.
• Organise, maintain, and update physical and electronic filing systems for proper document management and record keeping.
• Assist in preparing operational reports, summaries, and documentation for management review.
• Coordinate with internal departments to follow up on pending tasks, documentation, and operational matters.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Data entry

English proficiency

Bahasa Malaysia

Education

Diploma in Business Administration

Tools

SQL Accounting Software

Job description

World Digital Gold Sdn. Bhd. (WDG)is a Malaysian company engaged in gold bullion trading and related digital gold services.

We support gold-related transactions and business operations through digital systems and established operational processes.

As our operations continue to grow, we are looking for a responsible and detail-oriented Accounts Clerk to support the Company’s day-to-day accounting and financial administration.

Job Description

The Admin Executive is responsible for supporting the Company's daily administrative and operational activities, including documentation, record keeping, data management, and coordination with internal departments to ensure smooth and efficient business operations.

Job Responsibilities

Provide daily administrative and operational support to ensure smooth business operations.

Assist the Operations Department in processing, updating, and maintaining operational records and documentation.

Perform data entry, data verification, and regular updates to ensure information is accurate and complete.

Prepare and maintain reports, spreadsheets, trackers, and other administrative documents using Microsoft Excel.

Manage email correspondence through Microsoft Outlook, including handling enquiries, coordinating requests, and following up on outstanding matters.

Organise, maintain, and update physical and electronic filing systems for proper document management and record keeping.

Assist in preparing operational reports, summaries, and documentation for management review.

Coordinate with internal departments to follow up on pending tasks, documentation, and operational matters.

Ensure all company records and confidential information are properly maintained and handled.

Perform other administrative and operational duties as assigned by management.

Job Requirements

Minimum Diploma or equivalent qualification in Business Administration, Management, or a related field.

Proficient in Microsoft Office, particularly Excel, Outlook, and Word.

Good working knowledge of Microsoft Excel, including data entry, formatting, sorting, filtering, and basic formulas.

Good written and verbal communication skills in English and Bahasa Malaysia.

Strong organisational skills with attention to detail and accuracy.

Able to manage multiple tasks, prioritise workloads, and meet deadlines.

Responsible, proactive, and able to work independently or as part of a team.

Willing to learn new systems, processes, and operational procedures.

Previous experience in administration, operations support, or record management will be an added advantage.

Fresh graduates are encouraged to apply.

Added Advantages

Relevant experience in accounting, bookkeeping, administration or operations.

Knowledge or experience with SQL Accounting Software.

Experience handling a high volume of transaction records.

Experience in data processing, documentation or operational support.

Read and write in Chinese

This position offers practical exposure to accounting, administration and operational processes within a growing gold and digital services business.

Depending on individual strengths and capabilities, successful candidates may be assigned to accounting, administrative or operational functions, providing opportunities to develop relevant professional skills and experience.

If you are detail-oriented, responsible and willing to learn, we welcome your application.