Operations & Admin Specialist: Data, Docs & Excel

World Digital Gold Sdn. Bhd.; Penang; On-site; MYR 36,000 - 60,000; Full time

Job summary

World Digital Gold Sdn. Bhd. in Malaysia is seeking a responsible Accounts Clerk / Admin Executive to support daily accounting and administrative operations.

The role involves documentation, record keeping, data management, and coordination with internal departments to ensure smooth business processes. You will perform data entry, prepare reports and trackers in Excel, manage Outlook emails, maintain filing systems, and assist in preparing operational summaries for management review.

Qualifications

• Diploma or equivalent in Business Administration, Management or related field.
• Proficient in Microsoft Office (Excel/Outlook/Word).
• Good written and verbal communication in English and Bahasa Malaysia.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide daily administrative and operational support to ensure smooth business operations.
• Assist the Operations Department in processing, updating, and maintaining operational records and documentation.
• Perform data entry, data verification, and regular updates to ensure information is accurate and complete.
• Prepare and maintain reports, spreadsheets, trackers, and other administrative documents using Microsoft Excel.
• Manage email correspondence through Microsoft Outlook, including handling enquiries, coordinating requests, and following up on outstanding matters.
• Organise, maintain, and update physical and electronic filing systems for proper document management and record keeping.
• Assist in preparing operational reports, summaries, and documentation for management review.
• Coordinate with internal departments to follow up on pending tasks, documentation, and operational matters.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Data entry

English proficiency

Bahasa Malaysia

Education

Diploma in Business Administration

Tools

SQL Accounting Software

Job description

World Digital Gold Sdn. Bhd. in Malaysia is seeking a responsible Accounts Clerk / Admin Executive to support daily accounting and administrative operations.

The role involves documentation, record keeping, data management, and coordination with internal departments to ensure smooth business processes. You will perform data entry, prepare reports and trackers in Excel, manage Outlook emails, maintain filing systems, and assist in preparing operational summaries for management review.