Operations Admin Executive

GAMBIT GROUP SDN. BHD.; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

GamBit Group is seeking an Administrative Executive to support daily documentation, prepare reports, and coordinate with internal teams to ensure smooth operational workflows in Malaysia. Fresh graduates are encouraged to apply, and the role suits those who enjoy data, attention to detail, and building a career in operations and administration.

You will work with the Operations and Finance teams, maintain records, review documents, and help ensure compliance with internal policies and regulatory

Qualifications

• Diploma or Bachelor's degree in Business Administration, or related field.
• 1-2 years of experience in administration, operations support, or document processing.
• Fresh graduates encouraged to apply.
• Strong organizational skills and attention to detail, especially when reviewing documents and figures.
• Comfortable working with reports and data.
• Proficient in Microsoft Office or Google Workspace.
• Good communication and coordination skills.
• Proficient in English, Bahasa Malaysia (BM) and Mandarin is a strong advantage.

Responsibilities

• Process and review application forms and supporting documents to ensure completeness and accuracy.
• Maintain and update records, databases, and documentation in an organized manner.
• Prepare operational and administrative reports for management review.
• Prepare and maintain agency-related reports, including submission tracking and performance records.
• Review and verify payout calculations to ensure accuracy before processing.
• Coordinate with the Finance team regarding payment documentation and administrative matters.
• Liaise with the Compliance team to ensure documentation follows internal policies and regulatory requirements.
• Monitor and follow up on outstanding documentation from internal teams or agencies.
• Ensure proper filing, documentation control, and record management.
• Undertake any other duties as assigned by Management.

Skills

Attention to detail

Organizational skills

Communication skills

Data reporting

English

Bahasa Malaysia

Mandarin

Microsoft Office

Google Workspace

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Fresh graduates are encouraged to apply!

We are looking for a responsible and detail-oriented Administrative Executive to join our Operations team. In this role, you will support daily documentation processes, prepare reports, and coordinate with internal teams to ensure smooth operational workflows.

This position is ideal for candidates who are eager to learn, enjoy working with data and documents, and want to build a career in operations and administration.

Key Responsibilities:

• Process and review application forms and supporting documents to ensure completeness and accuracy.
• Maintain and update records, databases, and documentation in an organized manner.
• Prepare operational and administrative reports for management review.
• Prepare and maintain agency-related reports, including submission tracking and performance records.
• Review and verify payout calculations to ensure accuracy before processing.
• Coordinate with the Finance team regarding payment documentation and administrative matters.
• Liaise with the Compliance team to ensure documentation follows internal policies and regulatory requirements.
• Monitor and follow up on outstanding documentation from internal teams or agencies.
• Ensure proper filing, documentation control, and record management.
• Undertake any other duties as assigned by Management.

Qualifications:

• Diploma or Bachelor's degree in Business Administration, or related field.
• 1-2 years of experience in administration, operations support, or document processing.
• Fresh graduates with strong attention to detail are encouraged to apply.
• Strong organizational skills and attention to detail, especially when reviewing documents and figures.
• Comfortable working with reports and data.
• Proficient in Microsoft Office or Google Workspace.
• Good communication and coordination skills.
• Proficient in English, Bahasa Malaysia (BM) and Mandarin is a strong advantage.

Your application will include the following questions:

• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Operations Administration Executive?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.