Admin Executive

EVE Energy Malaysia Sdn Bhd; Kulim; On-site; MYR 70,000 - 90,000; Full time

Job summary

EVE Energy Malaysia Sdn Bhd – Kulim, Kedah is seeking a proactive Administration/Facilities Manager to oversee daily canteen operations, coordinate with vendors, and ensure top food quality and hygiene in compliance with health and safety standards. The role also covers staff accommodation, maintenance, and reception support.

The position requires a Bachelor's degree and 2–3 years of related experience. Proficiency in Mandarin, English, and Bahasa Malaysia is essential.

Qualifications

• Bachelor's degree in a related field.
• 2–3 years of relevant experience in administration, facilities management, or general affairs (fresh graduates willing to learn also welcome).
• Proficient in Mandarin, English, and Bahasa Malaysia; Mandarin for communication with Mandarin-speaking stakeholders.

Responsibilities

• Oversee daily canteen operations and coordinate with vendors to ensure food quality and hygiene and health-safety compliance.
• Manage staff accommodation including daily operations, room assignments, maintenance, inspections and fire drills.
• Oversee factory cleaning and landscaping with vendor supervision, inspections, pest control, and emergency handling.
• Manage company transport and drivers including scheduling, maintenance, insurance, and road tax renewals, and accident reporting.
• Receive and welcome clients, coordinate visit arrangements, and support visitor-related tasks and reception duties.
• Plan and assist in organizing company events and activities.

Skills

Vendor coordination

Facilities management

Staff supervision

Event planning

Multilingual communication

Education

Bachelor's Degree in Business Administration / Office Management / HRM

Tools

MS Office (Word, Excel, PowerPoint)

Job description

EVE Energy Malaysia Sdn Bhd – Kulim, Kedah

Responsible for overseeing daily canteen operations, coordinating with vendors, ensuring food quality and hygiene, handling feedback, and ensuring compliance with health and safety standards.

Responsible for managing staff accommodation, including daily operations, room assignments, maintenance coordination, organizing regular inspections and fire drills, and ensuring compliance with safety and facility standards.

Responsible for managing factory cleaning and landscaping, including vendor supervision, routine inspections, pest control, maintenance coordination, and emergency handling.

Responsible for managing company transport and drivers, including scheduling and supervision, vehicle maintenance, insurance and road tax renewals, accident reporting and claims, and other related tasks.

Responsible for receiving and welcoming clients, coordinating visit arrangements, ensuring a presentable reception area, and supporting all tasks related to customer visits.

Plan, coordinate, and assist in organizing company events and activities.

Uniforms and office stationery management, including distribution, inventory control and purchase requests etc.

Prepare and maintain necessary workplace signage.

Assist in the development and implementation of departmental policies and SOPs.

Perform other duties as assigned by the supervisor or Head of Department.

• Job Scope

  • Responsible for overseeing daily canteen operations, coordinating with vendors, ensuring food quality and hygiene, handling feedback, and ensuring compliance with health and safety standards.

  • Responsible for managing staff accommodation, including daily operations, room assignments, maintenance coordination, organizing regular inspections and fire drills, and ensuring compliance with safety and facility standards.

  • Responsible for managing factory cleaning and landscaping, including vendor supervision, routine inspections, pest control, maintenance coordination, and emergency handling.

  • Responsible for managing company transport and drivers, including scheduling and supervision, vehicle maintenance, insurance and road tax renewals, accident reporting and claims, and other related tasks.

  • Responsible for receiving and welcoming clients, coordinating visit arrangements, ensuring a presentable reception area, and supporting all tasks related to customer visits.

  • Plan, coordinate, and assist in organizing company events and activities.

  • Uniforms and office stationery management, including distribution, inventory control and purchase requests etc.

  • Prepare and maintain necessary workplace signage.

  • Assist in the development and implementation of departmental policies and SOPs.

  • Perform other duties as assigned by the supervisor or Head of Department.

  Job Requirements
  

  • Bachelor's Degree in Business Administration, Office Management, Human Resource Management, or a related field.

  • Minimum 2–3 years of relevant experience in administration, facilities management, or general affairs. Fresh graduates with a strong willingness to learn are also encouraged to apply.

  • Proficient in Mandarin, English, and Bahasa Malaysia. Mandarin is required to communicate effectively with Mandarin-speaking colleagues, vendors, and stakeholders.

  • Detail-oriented, responsible, and well-organized with strong analytical and problem-solving skills.

  • Able to work independently, prioritize multiple tasks, and respond effectively to operational challenges and emergencies.