Admin Executive

COS GREAT TRADING; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

COS Great Trading in Kuala Lumpur is seeking an Admin Executive to support daily operations and HR admin in a well-organized office environment.

The role offers exposure to HR, office administration, company events and ad-hoc projects, with a balanced workload and opportunities to contribute across the business. A friendly atmosphere supports work-life balance and independence.

Qualifications

• 1 year of experience in admin or HR support.
• Fresh graduates welcome; training provided.
• Proficient in Mandarin for client communication.
• Strong organizational and time-management skills.

Responsibilities

• Handle day-to-day administrative and office support tasks
• Provide general administrative support, including filing, data entry, document preparation, and attendance records
• Organize and maintain company documents, records, and filing systems, ensuring accuracy, security, and easy retrieval
• Plan and coordinate company events
• Liaise with building management and external vendors for office maintenance, cleaning services, and repairs
• Manage and maintain office equipment and asset inventory
• Assist HR functions: recruitment support, onboarding, employee records management, and personnel file maintenance
• Support ad-hoc tasks and projects as required

Skills

English communication

Mandarin communication

Attention to detail

Independent work

Tools

MS Office

MS Excel

PowerPoint

Job description

We are looking for a proactive and detail-oriented Admin Executive to support our daily office operations and HR-related administrative tasks. This role is suitable for someone who enjoys a well-organized and comfortable working environment, is able to work independently, and is willing to assist with various administrative tasks when required.

The role also provides opportunities to gain exposure to different areas of the business, including HR, office administration, company events, and other ad-hoc projects.

The position offers a comfortable and relaxed working environment with a manageable workload, allowing employees to maintain a good work-life balance while handling tasks as required.

Key Responsibilities

Administrative & HR

Handle day-to-day administrative and office support tasks

Provide general administrative support, including filing, data entry, document preparation, and attendance records

Organize and maintain company documents, records, and filing systems, ensuring accuracy, security, and easy retrieval

Plan and coordinate company events, such as Chinese New Year, Christmas celebrations, birthday celebrations, and company trips

Liaise with building management and external vendors for office maintenance, cleaning services, and repairs

Manage and maintain office equipment and asset inventory

Conduct periodic asset checks, and ensure proper labeling and tagging of all office equipment

Ensure all office equipment is accurately recorded and updated in the asset list/system

Assist with HR administrative functions, including recruitment support, onboarding, employee records management, and personnel file maintenance

Assist with general office administration and other related tasks as required

Support ad-hoc tasks and projects assigned by the Superior or Management

Requirements

At least 1 Year of working experience in related field.

Fresh graduates are welcome to apply; training will be provided.

Good verbal and written communication skills in both English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Proficiency in MS Office, MS Excel and PowerPoint.

Detail-oriented and organized.

Able to work independently with minimal supervision and demonstrate good problem-solving skills

Good organizational and time management skills while multi-tasking in a fast-paced environment

Company Details

Working Hours: 9:00 AM – 6:00 PM (Monday - Friday)

Transport: Accessible by Bus

Dress Code: Smart Casual

COS Great Trading began its journey in March 2023 as a company specializing in construction, real estate, demolition waste collection, and various engineering projects. While rooted in the physical aspects of infrastructure and development, the company recognized the evolving demands of the market and the increasing role of technology in business. This realization led to a strategic expansion, transforming COS Great Trading into a digital umbrella that bridges the gap between the construction industry and digital innovation.