Admin Executive

LALITHAA JEWELLERY (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

LALITHAA JEWELLERY (M) SDN. BHD. in Kuala Lumpur is seeking an experienced Admin Executive to support daily operations and maintain accurate records within a jewellery retail environment.

The role focuses on documentation, data entry, supplier coordination, invoicing, and cross-department collaboration to ensure efficient office processes and professional administration.

Qualifications

• Prior experience in administrative, clerical, or office coordination roles.
• Familiarity with jewellery-related documentation, stock records, invoicing, suppliers, or retail operations would be beneficial.
• Excellent organisational and time-management skills.
• Good written and verbal communication in English; additional languages are advantageous.

Responsibilities

• Managing and maintaining office records, files, invoices, and documentation in an organised and confidential manner.
• Providing administrative support to management and other departments.
• Assisting with documentation related to jewellery, stock, suppliers, purchases, sales, and internal records as required.
• Handling emails, letters, and enquiries professionally.
• Coordinating meetings, schedules, and other office activities.
• Preparing reports, spreadsheets, presentations, and administrative documents.
• Maintaining company databases and records with accurate data entry.
• Monitoring office supplies and coordinating purchases when required.
• Liaising with suppliers, customers, internal departments, and external parties.

Skills

Office administration

Data entry

MS Office

English proficiency

Communication skills

Tools

Microsoft Excel

Microsoft Word

Email management

Job description

We are seeking an experienced Admin Executive to join LALITHAA JEWELLERY (M) SDN. BHD. in Kuala Lumpur.

This is a full-time position, and we are particularly looking for candidates who have previous experience working in the jewellery industry or a closely related retail, gold, luxury goods, precious metals, or trading environment.

The successful candidate will play an important role in supporting the company's day-to-day administrative operations, maintaining accurate records, coordinating with internal departments, and ensuring that documentation and office processes are handled efficiently and professionally.

Previous exposure to jewellery-related operations, stock documentation, supplier coordination, invoicing, customer records, or similar industry processes will be highly advantageous.

What you'll be doing

• Managing and maintaining office records, files, invoices, and documentation in an organised and confidential manner
• Providing administrative support to management and other departments
• Assisting with documentation related to jewellery, stock, suppliers, purchases, sales, and internal records where required
• Handling emails, letters, telephone enquiries, and other business correspondence professionally
• Coordinating meetings, schedules, appointments, and other office activities
• Preparing reports, spreadsheets, presentations, and administrative documents
• Carrying out accurate data entry and maintaining company databases and records
• Monitoring office supplies and coordinating purchases when required
• Liaising with suppliers, customers, internal departments, and external parties
• Supporting stock-related and operational documentation when required
• Performing filing, photocopying, document preparation, and general clerical duties
• Ensuring all administrative records are accurate, complete, and properly maintained

What we're looking for

• Previous experience in the jewellery industry or a related field is strongly preferred
• Experience within jewellery retail, gold trading, luxury retail, precious metals, wholesale, or a similar business environment will be an advantage
• Proven experience in an administrative, clerical, accounts support, or office coordination role
• Familiarity with jewellery-related documentation, stock records, invoicing, suppliers, or retail operations would be highly beneficial
• Excellent organisational and time-management skills
• Strong attention to detail and accuracy, particularly when handling important records and documentation
• Good written and verbal communication skills in English; knowledge of additional languages is advantageous
• Proficiency in Microsoft Office, particularly Word and Excel
• Good general computer and data-entry skills
• Ability to handle confidential and sensitive business information professionally
• Ability to work independently while coordinating effectively with colleagues and management
• Proactive, responsible, and able to manage multiple tasks and changing priorities

About us

LALITHAA JEWELLERY (M) SDN. BHD. is an established jewellery company based in Kuala Lumpur, committed to providing high-quality jewellery products and professional service to our valued customers.

Our operations require accuracy, trust, professionalism, and strong attention to detail. We are looking for individuals who understand the standards expected within the jewellery industry and who can contribute to maintaining efficient and well-organised business operations.

What we offer

We offer a competitive compensation package and the opportunity to work within an established jewellery business in Kuala Lumpur.

You will be part of a professional and supportive working environment while gaining further experience in jewellery business operations, administration, documentation, supplier coordination, and internal management processes.