Admin Executive

V & W Venture Sdn Bhd

Kuala Lumpur

On-site

MYR 39,000 - 58,000

Full time

3 days ago

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Benefits offered by this job

Health insurance

Long Service Award

Annual Dinner

Company Trip

Opportunities for promotion

Job summary

V&W Venture Sdn Bhd in Kuala Lumpur is seeking an Administration Executive to support senior management and streamline office operations. You will handle emails, calls, meeting coordination, and document preparation while maintaining filing systems and policy compliance.

The role requires experience with MS Office, strong organization, and Mandarin communication with Mandarin-speaking clients. Employment is full-time and on-site with opportunities for growth.

Qualifications

Diploma or advanced diploma preferred for the role.
Administrative experience of at least 3 years is preferred.
Mandarin language ability to communicate with Mandarin-speaking clients is advantageous.

Responsibilities

Handle administrative tasks such as emails, phone messages, meetings, and document preparation.
Provide job-specific operations support by creating data reports and maintaining records.
Plan and manage executive meetings, take notes, and keep discussions on track.
Develop and maintain filing systems using paper and electronic documents.
Develop and implement office policies and procedures in line with health and safety practices.
Coordinate with upper management and relay information to improve efficiency.

Skills

Mandarin language

Organizational skills

Proficient in MS Office

Education

Diploma / Advanced Diploma (Preferred)

Tools

Microsoft Office

Job description

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

1. Perform Administrative Tasks

Responding to email and phone messages, assisting with customer requests and questions, coordinating meetings, compiling meeting materials and documents, creating presentations, booking travel and providing executive staff with support as needed.

Type and word-process various documents and electronic information.

2. Provide Job-Specific Operations Support

Create financial and statistical tools and reports using spreadsheets.

Manage, organize, and update relevant data using database applications.

Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.

Analyze and interpret financial statistics and other data and produce relevant reports.

Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies.

3. Plan and Manage Meetings

Responsible for planning all meetings that involve senior management.

Responsible for sitting in on the meeting, conferences and project team activities, taking meticulous notes, as well as keeping the meeting on task.

4. Develop and Maintain Filing System

Create and maintain a filing system for both paper and electronic documents. This involves the use of Microsoft Office Suite.

5. Develop and Implement Office Policies and Procedures

Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Adhere to stated policies and procedures relating to health and safety and quality management.

Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.

6. Coordinate with Upper Management

Work closely with upper management to coordinate strategies and manage employee efficiency. Since the Admin Executive has a good view of overall company activity, they can easily relay information to upper management.

Responsible for scheduling both personal and professional tasks that the executive needs to complete. This involves organizing tasks by level of urgency, taking calls and communicating via email.

Job Types: Full-time, Permanent