Admin Executive

Jtexpress; Kuala Lumpur; On-site; MYR 35,000 - 56,000; Full time

Job summary

Jtexpress in Malaysia seeks an Administrative Assistant for Gateway operations to support daily tasks, handle documentation, and coordinate with Operations teams. The role requires Mandarin proficiency, a Diploma in Business Administration, and strong MS Office skills.

You will prepare gateway reports, manage communications, and ensure accurate filing in a fast-paced environment. You will also manage emails and phone communications, support scheduling, and assist with meetings to keep operations

Qualifications

• Able to speak, read, and write Mandarin.
• Minimum Diploma in Business Administration or related field.
• Experience in logistics/courier gateway operations is an added advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong analytical, organizational, and communication skills.
• Able to work independently and in a fast-paced environment.
• Responsible, detail-oriented, and able to multitask.

Responsibilities

• Assist in daily administrative tasks for Gateway operations.
• Handle shipment documentation, inbound/outbound reports, and data entry.
• Coordinate with Operations teams for smooth gateway processes.
• Manage emails, phone calls, and internal communication.
• Prepare daily/weekly/monthly gateway reports.
• Support scheduling, meetings, and administrative coordination.
• Ensure proper filing and record keeping for all gateway-related documents.

Skills

Mandarin

Analytical skills

Organizational skills

Communication skills

Multitasking

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

• Assist in daily administrative tasks for Gateway operations.
• Handle shipment documentation, inbound/outbound reports, and data entry.
• Coordinate with Operations teams for smooth gateway processes.
• Manage emails, phone calls, and internal communication.
• Prepare daily/weekly/monthly gateway reports.
• Support scheduling, meetings, and administrative coordination.
• Ensure proper filing and record keeping for all gateway-related documents.

Job Requirements

• Able to speak, read, and write Mandarin
• Minimum Diploma in Business Administration or related field.
• Experience in logistics/courier gateway operations is an added advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong analytical, organizational, and communication skills.
• Able to work independently and in a fast-paced environment.
• Responsible, detail-oriented, and able to multitask.