Admin Executive

Oriental Coffee International; Johor Bahru; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Yearly bonus

Staff discount on company products

Annual staff dinners

Training programs

Job summary

Jora Malaysia is seeking an Admin Executive to support F&B operations by handling admin tasks, inventory control, stock tracking, and coordination with outlet in charge to ensure smooth daily operations.

You will maintain records, monitor stock usage, process invoices, DO/PO, and provide data-driven reports. The role offers exposure to a fast-paced environment and opportunities to grow within the company.

Qualifications

• SPM or equivalent required.
• At least 2 years of working experience in a related field.
• Basic knowledge or experience with inventory management and order processing.
• Maintains high attention to detail, accurate reports and documentation.
• Able to learn new processes quickly and adapt to changing demands.
• Proficient in Mandarin, English, and Bahasa Malaysia; Mandarin speakers preferred.

Responsibilities

• Handle day-to-day administrative duties including invoices, DOs, POs, and related documents.
• Manage internal and external communications via email and phone with prompt responses.
• Assist in inventory management and stock status updates.
• Process orders and coordinate timely dispatch and delivery.
• Enter data into systems and provide inventory/order reports as required.
• Support multiple teams with ad-hoc administrative tasks and document preparation.

Skills

Mandarin proficiency

English proficiency

Bahasa Malaysia proficiency

Attention to detail

Data entry

Education

SPM or equivalent

Tools

Inventory management

PO/DO processing

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

As a Admin Executive in our F&B company, you will be responsible for managing inventory, tracking stock levels, and coordinating with outlet person in charge to ensure smooth operations. You will maintain accurate records, monitor stock usage, and support daily administrative tasks, offering you the opportunity to gain valuable experience in a fast-paced and dynamic industry.

Job Responsibilities

1.General Administration

• Handle day-to-day administrative duties such as processing invoices, delivery orders (DO), purchase orders (PO), and related documents.
• Manage internal and external communication, including emails and phone calls, ensuring prompt responses.

2.Inventory & Stock Support

• Assist in managing and maintaining inventory records, including stock levels and order fulfillment processes.
• Provide regular updates to the team regarding stock status and assist with basic inventory tracking.

3.Document Filing & Records Management

• Organize and maintain an effective filing system for both physical and digital records.
• Ensure that all necessary documents are stored and updated promptly, ensuring easy access when required.

4.Order Processing & Coordination

• Assist with the order management process, ensuring that orders are accurately processed and dispatched on time.
• Support the team with any customer service inquiries or follow-ups regarding order delivery.

5.Data Entry & Reporting Support

• Maintain records for inventory, orders, and invoices by entering accurate data into the system.
• Provide reports on sales, orders, or inventory as required by supervisors or managers.

6.Team Support & Administrative Assistance

• Support various teams within the company by performing ad-hoc administrative tasks to help improve overall workflow.
• Assist in preparing documents, presentations, or reports for internal use or clientmeetings.

Job Requirements

• Candidate must possess at least SPM certificate or equivalent
• At least 2 years of working experience in the related field.
• Basic knowledge or experience with inventory management and order processing.
• Ensures the completion of tasks with high attention to detail, maintaining accuracy in reports and documentation.
• Capable of learning new processes quickly and adapting to changingdemands.
• Good in both written and spoken Mandarin, English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Must possess own transport.
• Applicants must be willing to work in Johor Jaya, Johor Bahru.

Why Join Us

• We give out performance bonus yearly.
• Staff purchase with discounted rates, given to those who wish to purchase company products.
• Company-wide annual dinners will be held every year as employee recognition award celebrations.
• Provide training program to enhance employee skills.
• You will have plenty of opportunity to grow as a pioneer in our industry.
• We practice a vibrant & energeticofficeculture and provide engaging team-buildingactivities.

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