Admin Executive

Vision Path Sdn Bhd; Selangor; On-site; MYR 36,000 - 51,000; Full time

Job summary

Vision Path Sdn Bhd is seeking an Admin Executive to join our team at the Sri Petaling office in Kuala Lumpur on a full-time basis. The role is pivotal to supporting smooth business operations and will involve a broad range of administrative tasks across departments.

You will manage schedules, filing, documentation, and provide HR and finance administrative support. Strong organisational and communication skills, plus proficiency in MS Office, are essential for success.

Qualifications

• Diploma or equivalent in Administration or related field.
• Experience in administrative roles, preferably corporate environment.
• Excellent organisational and time management skills.
• Strong written and verbal English communication; additional languages are a plus.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Attention to detail and confidentiality.
• Ability to work independently and as part of a team.
• Familiarity with office management systems.

Responsibilities

• Manage general office administration and day-to-day operations to ensure smooth business activities.
• Coordinate schedules, meetings and appointments for senior staff across departments.
• Maintain filing systems (physical and digital) for easy retrieval of documents.
• Prepare and process administrative documents, reports and forms.
• Support various departments by directing enquiries to the right personnel.
• Manage office supplies and inventory, place orders and track stock levels.
• Assist with event coordination and administrative arrangements for company activities.
• Handle HR records management and related administrative tasks.
• Assist finance with invoices and expense documentation.
• Perform general clerical duties and other administrative responsibilities as assigned.

Skills

Time management

Organisational skills

Communication

Confidentiality

Problem solving

Education

Diploma in Administration or related field

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Vision Path Sdn Bhd is a dynamic and forward-thinking organisation committed to delivering excellence in our field. We pride ourselves on fostering a collaborative work environment where every team member contributes to our collective success. Our company values innovation, professionalism, and integrity, creating a workplace where employees can thrive and develop their careers.

About the role

We are seeking an Admin Executive to join our team at our Sri Petaling office in Kuala Lumpur on a full-time basis. This is a pivotal administrative position that plays a crucial role in supporting the smooth operation of our business. As an Admin Executive, you will be responsible for managing a diverse range of administrative tasks that ensure our organisation runs efficiently. This role offers the opportunity to work in a professional environment where your organisational skills and attention to detail will directly impact our team's productivity and success.

Key responsibilities

Your primary duties will include:

• Managing general office administration and day-to-day operational tasks to ensure smooth business operations
• Coordinating schedules, meetings and appointments for senior staff members and departments
• Maintaining filing systems, both physical and digital, ensuring all documents are properly organised and easily retrievable
• Preparing and processing administrative documentation, including correspondence, reports and forms
• Providing support to various departments by handling enquiries and directing them to the appropriate personnel
• Managing office supplies and inventory, placing orders as needed and maintaining stock levels
• Assisting with event coordination and administrative arrangements for company activities
• Handling administrative aspects of human resources matters, including employee records management
• Supporting the finance department with basic administrative tasks such as invoice processing and expense documentation
• Performing general clerical duties and other administrative responsibilities as assigned

What we’re looking for

To succeed in this role, you should possess the following qualifications and experience:

• A diploma or equivalent qualification in Administration, Business Administration or a related field
• Proven experience working in an administrative role, preferably in a corporate or professional environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Attention to detail and a commitment to maintaining accuracy in all administrative work
• Professional demeanour and the ability to maintain confidentiality when handling sensitive information
• A proactive approach to problem-solving and the ability to work both independently and as part of a team
• Familiarity with office management systems and tools is preferred

What we offer

We are committed to providing our employees with a rewarding workplace experience. At Vision Path Sdn Bhd, we offer:

• A competitive salary package commensurate with your experience and qualifications
• A professional work environment with modern office facilities
• Opportunities for professional development and skills enhancement
• A supportive team culture that values collaboration and mutual respect
• Standard employment benefits in accordance with Malaysian labour regulations
• A stable and secure employment opportunity with a growing organisation

We believe in investing in our people and providing them with the tools and support they need to succeed and progress within their careers.