ADMIN CLERK - EASTERN ZONE

Pro Office Technology; Chukai; Presencial; MYR 20.000 - 31.000; Jornada completa

Descripción de la vacante

Pro Office Technology in Malaysia is seeking an Admin Clerk (Eastern Zone) to provide essential administrative and documentation support for the TNB CCTV SITC & Maintenance project. You will help manage site records, schedules, data entry and reporting to keep activities within the Eastern Zone running smoothly.

The role involves filing, stock and inventory support, coordinating with technicians, updating project documentation and assisting the senior technical team.

Formación

• Minimum educational level: SPM, certificate or diploma.
• Diploma in Business Administration or related field is advantageous.
• Experience in administrative or clerical roles is an asset.
• Experience supporting technical, construction or project operations is an added advantage.
• Proficient in Microsoft Office, especially Word and Excel.

Responsabilidades

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Assist in coordinating site schedules and technician assignments.
• Update schedules and communicate relevant information to technicians and technical personnel.
• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by management.

Conocimientos

Microsoft Word

Microsoft Excel

Data entry

Documentation & filing

Organization & communication

Time management

Teamwork

Educación

SPM / Certificate / Diploma or equivalent

Diploma in Business Administration or related field

Descripción del empleo

The Admin Clerk (Eastern Zone) provides administrative and clerical support for the TNB CCTV SITC & Maintenance project, assisting with documentation, scheduling, data entry, inventory records and reporting for site activities within the Eastern Zone.

KEY RESPONSIBILITIES

Documentation & Filing

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Ensure documents are properly updated and readily available when required.

Scheduling & Coordination Support

• Assist in coordinating site schedules, technician assignments and maintenance activities.
• Update schedules and communicate relevant information to technicians and technical personnel.

Stock, Warehouse & Inventory Support

• Assist in managing stock and warehouse operations, including receiving, storage and issuance of CCTV equipment and materials.
• Maintain accurate inventory records and assist with periodic stock checks.
• Report stock discrepancies or shortages to the Senior Technical Executive.

Data Entry & Reporting

• Key in and update project, site, technician and inventory information.
• Compile data and prepare administrative reports as required.
• Assist in tracking work completion and outstanding site activities.

General Administration

• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by the Senior Technical Executive or management.

QUALIFICATIONS & REQUIREMENTS

Education

Minimum SPM / Certificate / Diploma or equivalent.

Diploma in Business Administration or related field will be an advantage.

Experience

Prior experience in an administrative or clerical role is an advantage.

Experience supporting technical, construction, maintenance or project operations will be an added advantage.

Skills

Proficient in Microsoft Office, particularly Microsoft Word and Excel.

Good data entry, documentation and filing skills.

Good organizational and communication skills.

Able to maintain accurate records and handle multiple tasks.

Personal Attributes

Detail-oriented, organized and reliable.

Responsible and able to work independently.

Good communication and teamwork skills.

Willing to travel between sites when required.

Able to work under pressure and meet deadlines.

CONCLUSION

The Admin Clerk (Eastern Zone) provides essential administrative and documentation support to ensure smooth coordination of project activities, accurate record keeping, inventory monitoring and timely reporting for the TNB CCTV SITC & Maintenance project.