Admin Clerk

DCS Synthesis; Puchong; On-site; MYR 39,000 - 61,000; Full time

Job summary

DCS Synthesis is seeking an Admin Executive in Malaysia to coordinate resources and prioritize tasks across projects related to mall POS systems. You will liaise with mall management, tenants, and external vendors to facilitate decisions and ensure project alignment with SOPs and deadlines.

Ideal candidates have 1+ year in a related role, strong English communication, and solid MS Office/Excel skills. The role requires collaboration, problem solving under pressure, and multitasking across

Qualifications

• Admin Executive who can organize resources, set priorities, and work with all levels.
• Minimum education: SPM/O-Level or equivalent; Diploma or higher preferred.
• Fluent in English; strong written and verbal communication skills.
• At least 1 year of related experience; entry level acceptable.
• Strong computer skills; proficient in MS Office and Excel.
• Excellent problem-solving and multitasking abilities; work under pressure.
• Ability to coordinate projects and track deadlines.

Responsibilities

• Establish collaborative relationships among project groups to promote integrated systems.
• Facilitate decision making and liaise between mall management, tenants and vendors.
• Maintain and update company database.
• Serve as primary contact for technical matters of the POS system.
• Assist external vendors and tenants with POS issues.
• Monitor projects and coordinate team members to keep workflow on track.
• Ensure SOPs and deadlines are met.
• Record project paperwork and minutes during meetings.
• Monitor the mall server’s network connectivity.
• Provide timely project status updates to Project Managers and mall management.
• Strategize and improve project processes with the project manager.
• Record and manage minutes and notes from meetings.

Skills

Resource planning

Prioritization

Collaboration

Communication

MS Office

Excel

Project management

Multitasking

Problem solving

Education

Diploma or higher

SPM/O-Level

A-Level/Pre-U

Tools

Microsoft Office

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

You will establish collaborative relationships among the various project and constituent groups, with the aim of promoting the concept of integrated systems. You will be responsible for facilitating decision making processes as appropriate and serving as liaison between the mall management, the mall tenants and external vendor representatives.

Maintaining and updating company database

Serving as primary point of contact with mall management and their tenants on overall technical matters of their POS system.

Provide assistance to external vendor representatives and mall tenants for technical issues concerning their POS interface and POS sales submission.

Monitor current projects and coordinates all team members involved to keep workflow on track

Ensure project aligns with the set SOP and deadlines

In charge of keeping track of all project-related paperwork / reports

Track and analyze project risks and recommend improvements

Providing timely project status updates to the Project Managers and mall management

Strategize and work to improve the project process with project manager when needed

Monitor the mall server’s network connectivity

Record minutes and take detailed notes during meetings

Requirements and Qualifications

We are looking for a Admin Executive who's skilled in organizing resources, establishing priorities, and working effectively at all levels in a collaborative team environment

Candidate must possess at least Primary/Secondary School/SPM/\"O\" Level, Higher Secondary/STPM/\"A\" Level/Pre-U, Diploma/Advanced/Higher/Graduate Diploma in any field.

Required language(s): English

At least 1 Year(s) of working experience in the related field is required for this position.

Preferably Entry Level specialized in Customer Service or equivalent.

Excellent written and verbal communication skills

Strong computer skills; well-versed in Microsoft Office and thorough knowledge of Excel

Project management skills and the ability to resolve complex problems and issues

Able to work effectively under pressure

Flexible and able to multitask on several different aspects of a project or on multiple projects

Able to produce quality work with strict deadlines