Admin Clerk

brave indicator sdn bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a dedicated individual to manage the processing and renewal of foreign workers' work permits. This role requires proficiency in Microsoft Word and Excel, and effective communication skills in Bahasa Malaysia. You will prepare necessary documents and liaise with relevant agencies, ensuring accurate record-keeping. The ideal candidate is detail-oriented and able to work independently. Competitive benefits include a mobile allowance and annual bonuses based on performance.

Benefits

Monthly mobile phone allowance

Annual bonus based on performance

Medical claims according to eligible limit

Qualifications

• Candidates without experience are also encouraged to apply as training will be provided.
• At least 1 year of experience in handling foreign worker permits is an advantage.
• Responsible and trustworthy in handling company and employee information.

Responsibilities

• Process and renew foreign workers’ work permits through the ePLKS and FWCMS systems.
• Prepare supporting documents for permit applications and renewals.
• Liaise with relevant agencies including Immigration and recruitment agencies.
• Organize and maintain employee files in physical and digital formats.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Good communication skills in Bahasa Malaysia

Basic command of English

Detail-oriented

Organizational skills

Able to work with minimal supervision

Multitasking

Education

Minimum SPM / STPM / Diploma qualification

Job description

Requirements

• Minimum SPM / STPM / Diploma qualification.


• Candidates without experience are also encouraged to apply as training will be provided.


• At least 1 year of experience in handling foreign worker permits (ePLKS & FWCMS) is an advantage.


• Proficient in computer applications – Microsoft Word, Excel, and online systems.


• Good communication skills in Bahasa Malaysia, with a basic command of English.


• Detail‑oriented, neat, and organized, capable of maintaining proper document and file records.


• Able to work with minimal supervision and meet deadlines.


• Able to multitask and willing to follow management instructions from time to time.


• Responsible and trustworthy in handling company and employee information.

Responsibilities

• Process and renew foreign workers’ work permits through the ePLKS and FWCMS systems.


• Prepare supporting documents for permit applications and renewals.


• Liaise with relevant agencies including Immigration, recruitment agencies, and third parties.


• Organize, update, and maintain employee files in both physical and digital formats.


• Ensure all employee data is accurately updated in the system and securely stored.


• Prepare periodic reports related to permit status and employee documentation.


• Assist with general administrative tasks such as photocopying, filing, and correspondence.


• Maintain confidentiality of all company and employee information.

Benefits

• Monthly mobile phone allowance is provided.


• Annual bonus based on company and individual performance.


• Medical claims are provided according to the eligible limit.

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