ADMIN ASSISTANT, WARD ADMINISTRATION

Johor Specialist Hospital; Johor Bahru; On-site; MYR 24,000 - 36,000; Full time

Job summary

Johor Specialist Hospital in Johor Bahru is looking for a clerk responsible for overall administrative duties at the ward, including managing correspondence and organizing meetings.

The ideal candidate must have at least an SPM qualification and possess good interpersonal and communication skills. Experience in a hospital setting is advantageous. This role involves cooperation with the Chief Nursing Officer and various departments for effective operations.

Willingness to work on scheduled hours and during emergencies is essential.

Qualifications

• Possess academic qualification of SPM.
• Caring, honest, and responsible worker.
• Experience in a hospital setting is an advantage.

Responsibilities

• Responsible for overall administrative duties at the ward.
• Ensure the filing system is in order.
• Check and coordinate with PR & Marketing, Finance Services.
• Assist the Chief Nursing Officer with reports.
• Direct calls and relay messages.
• Organize meetings effectively.

Skills

Interpersonal skills

Communication skills

Leadership

Time management

Fluent in English

Fluent in Bahasa Malaysia

Computer Technologies

Education

SPM qualification

Job description

GENERAL DESCRIPTION: The clerk is responsible for overall administrative duties at the ward.

Responsibilities

1. Understands nursing care in line with Vision and Mission Statements, Philosophy, Goals and Objectives that suit the scope of the hospital.
2. Understands the service organization structure.
3. Attends meetings held by the services in order to discuss issues and matters pertaining to the operation of the service.
4. Reports directly to the Chief Nursing Officer with regard to activities, problems or difficulties encountered.
5. Attends enquiries and calls via telephone, directs these calls or relays messages to and from customers.
6. Responsible to ensure the filing system is in order.
7. Responsible for checking and coordinating with PR & Marketing, Finance Services on internal nursing events.
8. Responsible for distributing the internal memo to Top Management, Consultants, Deputy Chief Nursing Officer and Unit Managers.
9. Responsible for assisting the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.
10. To ensure smooth management of internal and external correspondence.
11. Responsible for ensuring office equipment is in proper order.
12. To ensure meetings are organized effectively.
13. Provide personalized clerical duties for smooth management of the office.
14. Maintains the cleanliness of the office.
15. Dispatching: Memo, form and etc. to relevant services.
16. Implement any other duties as delegated by the Chief Nursing Officer.

Qualifications & Requirements

Education

Minimum: Posses academic qualification of SPM qualification.
Preferred: Have interpersonal and communication skills. Caring, honest and responsible worker.

Working Hours

Willingness to work on scheduled hours and anytime when called during emergency.

Experience

Experience working in hospital setting is an advantage. On‑the‑job training / in‑services training will be provided.

Skills & Competencies

Certificate in Computer Technologies/system.
Able to converse fluently and write in English Language and Bahasa Malaysia.

Personal Attributes

Good leadership, good interpersonal and communication skills, good time management.
Prepared to work as a team member in the best possible manner.