ADMIN ASSISTANT TO PROJECT DEPARTMENT

Multilink Tech Engineering Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 51,000; Full time

Job summary

Multilink Tech Engineering Sdn Bhd in Kuala Lumpur is seeking a diligent administrative coordinator to support the Project Department and site team across documentation, permit admin, and procurement processes. You will maintain project records, assist with permits for foreign workers, track equipment and attendance, and liaise with engineers, suppliers, and workers to keep operations running smoothly.

Fresh graduates are welcome; Diploma holders preferred; strong Excel/Word skills and basic

Qualifications

• Diploma in Management/Business or related field is required.
• Proficient in Microsoft Excel & Word; Autocount knowledge is an advantage.
• 1-2 years in administrative role in electrical/construction is a plus.

Responsibilities

• Provide administrative and coordination support to the Project Department and site team
• Assist in preparing, organizing, and maintaining project-related documents, records, reports, and correspondence
• Coordinate with Project Engineers, Site Supervisors, suppliers, workers, and other relevant parties to ensure smooth project operations
• Assist in tracking project documentation, deadlines, submissions, and follow-up matters
• Assist in the application, renewal, transfer, and cancellation of work permits for foreign workers
• Maintain an up-to-date database and records of workers' passports, work permits, medical insurance, medical check-ups, and CIDB Green Card
• Maintain an updated register of company/site equipment, tools, and testing instruments
• Coordinate with Site Supervisors to collect and verify daily worker attendance records
• Assist in obtaining quotations for project materials, tools, and equipment and prepare and issue Purchase Orders
• Handle filing, data entry, scanning, photocopying, and other administrative duties related to project operations

Skills

Excel

Word

Interpersonal skills

Education

Diploma in Management/Business

Tools

Autocount

Job description

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This role provides administrative and coordination support to the Project Department and site team, managing project documentation, foreign worker permits, equipment registers, attendance records, purchasing coordination, and general administrative duties across multiple operational areas.

Key responsibilities

Provide administrative and coordination support to the Project Department and site team

Assist in preparing, organizing, and maintaining project-related documents, records, reports, and correspondence

Coordinate with Project Engineers, Site Supervisors, suppliers, workers, and other relevant parties to ensure smooth project operations

Assist in tracking project documentation, deadlines, submissions, and follow-up matters

Assist in the application, renewal, transfer, and cancellation of work permits for foreign workers

Maintain an up-to-date database and records of workers' passports, work permits, medical insurance, medical check-ups, and relevant safety certifications such as CIDB Green Card

Maintain an updated register of company/site equipment, tools, and testing instruments

Coordinate with Site Supervisors to collect and verify daily worker attendance records

Assist in obtaining quotations for project materials, tools, and equipment and prepare and issue Purchase Orders

Handle filing, data entry, scanning, photocopying, and other administrative duties related to project operations

Job Requirements :

• Candidate must possess at least Diploma in Management/Business or any related field.
• Must be able to use Microsoft Excel & Word. Knowledge of Autocount is an added advantage.
• Candidate with minimum 1-2 years of experience in an electrical/construction or similar administrative role is an added advantage.
• Candidate with experience/exposure to ISO 9001:2015 Quality Management System is an added advantage.
• Fresh graduates are encouraged to apply.
• Must have good interpersonal and communication skills.