Admin Assistant (Puchong)

Cooltech Engineering Sdn Bhd; Puchong; On-site; MYR 33,000 - 45,000; Full time

Job summary

Cooltech Engineering Sdn Bhd in Puchong New Village is seeking a reliable Admin Assistant to support daily administrative and clerical operations. The role involves handling calls, coordinating with suppliers and clients, and maintaining accurate records.

You will use MS Office and basic SQL accounting software to process quotations, purchase orders, invoices, and data entry. Minimum SPM or Diploma with 1–2 years of admin experience preferred; ability to work independently and as part of a team.

Qualifications

• Minimum SPM or Diploma in Business Administration, Accounting, or related field.
• 1–2 years of admin/clerical experience (preferred).
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Familiarity with SQL accounting software.
• Strong organizational and multitasking skills.

Responsibilities

• Answer incoming calls, take accurate messages, and route correspondence to the appropriate personnel.
• Liaise with third-party providers, clients, and suppliers to ensure effective communication and coordination.
• Source and obtain quotations from suppliers, and compare pricing and terms.
• Perform general administrative duties including filing, data entry, document preparation, and record maintenance.
• Utilize accounting software (SQL) to track, record, and update sales transactions.
• Prepare and issue quotations, purchase orders, delivery orders, and invoices to customers.
• Maintain proper documentation and ensure all records are accurate and up to date.
• Assist in managing office supplies and coordinating basic office operations.
• Support other departments with administrative tasks as required.

Skills

Microsoft Office

Data entry

Multitasking

Communication

Education

SPM/Diploma in Business Admin/Accounting

Diploma

Tools

SQL

Job description

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Cooltech Engineering Sdn Bhd - Puchong New Village

We are seeking a reliable and detail-oriented Admin Assistant to support daily administrative and clerical operations. The ideal candidate will be responsible for handling office tasks, maintaining accurate records, and assisting with basic accounting and coordination activities to ensure smooth business operations.

Key Responsibilities

• Answer incoming calls, take accurate messages, and route correspondence to the appropriate personnel
• Liaise with third-party providers, clients, and suppliers to ensure effective communication and coordination
• Source and obtain quotations from suppliers, and compare pricing and terms
• Perform general administrative duties including filing, data entry, document preparation, and record maintenance
• Utilize accounting software (SQL) to track, record, and update sales transactions
• Prepare and issue quotations, purchase orders, delivery orders, and invoices to customers
• Maintain proper documentation and ensure all records are accurate and up to date
• Assist in managing office supplies and coordinating basic office operations
• Support other departments with administrative tasks as required

Requirements

• Minimum SPM / Diploma in Business Administration, Accounting, or related field
• At least 1-2 years of experience in an administrative or clerical role (preferred)
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Familiarity with accounting software (SQL)
• Strong organizational and multitasking skillsGood communication and interpersonal abilities
• Attention to detail and accuracy in work
• Ability to work independently and as part of a team

Preferred Qualifications

• Basic knowledge of accounting or bookkeeping
• Experience handling invoices and purchasing documents
• Familiarity with office procedures and documentation systems