Assistant Administration Manager

MJM Malaysia Sdn Bhd; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking a capable Administrative & Operations Coordinator to oversee daily office operations, process payments, manage logistics, and liaise with government agencies. The role includes IT setup for new joiners, filing, and handling corporate documentation.

Strong organizational skills and bilingual communication (English/Mandarin) are a plus. Ideal candidate holds a Bachelor’s/Diploma in Business Admin, with at least 5 years in administration or office management, and the

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Management, Office Administration, or a related field.
• Minimum 5 years of relevant experience in administration or office management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to communicate in English & Mandarin languages is a plus.
• Good problem-solving skills and attention to detail.
• Ability to work independently and under pressure.
• Strong organizational and multitasking skills.

Responsibilities

• Oversee office administration and daily operations
• Process company bill payments
• Manage office maintenance matters and service providers
• Handle office supplies and pantry items
• Set up laptops, printers and basic IT arrangements for new joiners
• Maintain proper filing system (physical & digital)
• Prepare and manage corporate letters and official documentation
• Handle ad-hoc administrative matters as requested by Management
• Liaise with government agencies on regulatory and compliance matters
• Handle inquiries and documentation related to Employment Pass and Customs matters
• Coordinate submissions and follow-ups with relevant authorities
• Manage full cycle of order processing from receipt of PO to final delivery to customer
• Confirm orders with Sales team and coordinate delivery schedule
• Liaise and negotiate with transporters and warehouse for delivery arrangements
• Monitor shipment status and ensure timely delivery of goods
• Handle warehouse coordination including storage, stock movement, and documentation
• Prepare and manage stock for sampling from office inventory
• Maintain office stock inventory including stock recording, stock count and reconciliation
• Ensure all logistics documentation (DO, invoices, supporting documents) are properly recorded and filed
• Monitor and verify billing related to logistics and warehouse charges
• Manage cash sales collection and safekeeping of funds
• Ensure all invoices are properly tallied and reconciled

Skills

Office administration

Multitasking

MS Office

English & Mandarin

Education

Bachelor’s Degree or Diploma in Business Administration

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Oversee office administration and daily operations

Process company bill payments

Manage office maintenance matters and service providers

Handle office supplies and pantry items

Set up laptops, printers and basic IT arrangements for new joiners

Maintain proper filing system (physical & digital)

Prepare and manage corporate letters and official documentation

Handle ad-hoc administrative matters as requested by Management

Government & Compliance Coordination

Liaise with government agencies on regulatory and compliance matters

Handle inquiries and documentation related to Employment Pass and Customs matters

Coordinate submissions and follow-ups with relevant authorities

Logistics & Operations Management

Manage full cycle of order processing from receipt of Purchase Order (PO) to final delivery to customer

Confirm orders with Sales team and coordinate delivery schedule

Liaise and negotiate with transporters and warehouse for delivery arrangements

Monitor shipment status and ensure timely delivery of goods

Handle warehouse coordination including storage, stock movement, and documentation

Prepare and manage stock for sampling from office inventory

Maintain office stock inventory including stock recording, stock count and reconciliation

Ensure all logistics documentation (DO, invoices, supporting documents) are properly recorded and filed

Monitor and verify billing related to logistics and warehouse charges

Financial & Cash Handling

Manage cash sales collection and safekeeping of funds

Ensure all invoices are properly tallied and reconciled

Key Requirements

Bachelor’s Degree or Diploma in Business Administration, Management, Office Administration, or a related field.

Minimum 5 years of relevant experience in administration or office management.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ability to communicate in English & Mandarin languages is a plus.

Good problem-solving skills and attention to detail.

Ability to work independently and under pressure.

Strong organizational and multitasking skills.