Admin Assistant (Documentation) - Kuala Lumpur

Recron (Malaysia) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 29,000 - 42,000; Full time

Job summary

Recron Malaysia invites you to join our team as Admin Assistant, based in KL Office, with a permanent role handling shipping-related admin tasks. You will organize documents, manage filing, data entry, and support the SCM Export Booking Team.

The role requires a degree or advanced diploma in Shipping, Logistics, or Business Administration, 1-2 years’ experience (fresh grads welcome), and proficiency in English and Bahasa Malaysia; SAP knowledge is a plus.

Qualifications

• Degree or advanced diploma in Shipping, Logistics, or Business Administration or equivalent.
• Proven work experience as Shipping Executive or similar role.
• Fresh graduates are encouraged to apply.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Prepare, organize, update, and maintain company documents and records.
• Manage physical and electronic filing systems.
• Perform data entry and update documentation records.
• Maintain supplies inventory and order needs.
• Provide administrative support including receptionist duties, calls, and mail handling.
• Arrange bookings for the SCM Export Booking Team based on IDMS requests from Sales.
• Coordinate with shipping lines to secure Bills of Lading and communication of bookings.
• Track shipments, monitor port systems, and update records.
• Verify invoices for shipping charges and liaise with accounts.

Skills

Shipping knowledge

Data entry

Attention to detail

Problem solving

Education

Degree / Advance Diploma in Shipping/Logistics / Business Admin

Tools

SAP

Job description

Recron Malaysia invites you to join the world’s largest integrated Polyester and Textile Company. Part of the 51 billion dollar Reliance Group, we are part of a Fortune Global 500 Corporation and the largest polyester producer in the world.

We offer you the opportunity to build your skills and take your career in only one direction –ahead.

The role for Admin Assistant, will be based in our KL Office. We offer a permanent role for this position and you will be responsible for all activities managing and processing of shipping work related.

We are looking for someone who has

A Degree / Advance Diploma in Shipping, Logistic, Business Administration / Management or equivalent.

Able to speak in English and Bahasa Malaysia.

Proven work experience as a Shipping Executive or similar role.

At least 1-2 Year(s) of working experience in the related field is required for this position.

Fresh Graduate are encourage to apply.

Knowledge of SAP modules.

Organized, Systematic with excellent attention to detail and good at problem solving.

Here is a glimpse of what you will do

Prepare, organize, update, and maintain company documents and records.

Manage physical and electronic filing systems.

Perform data entry and update documentation records.

Maintain supplies inventory by checking stock.

Provide administrative support, support receptionist answering phone call and attending to mails and courier.

Arrange all booking for the SCM Export Booking Team Base on The IDMS request by the Sale Team.

Communicate to the shipping liner customer services for the booking generate , transportation thru the shipping movement

Liaise with shipping lines to ensure correct Bills of Lading and receipt of them

Export Booking Team handle all the SCM export shipment booking of All Product through the email or SCM Advance Planning Booking create by the sales coordinator thru the IDMS.

Communicate With Sales Coordinator to understanding proper booking space destination , Quantity Container or size , L/C request from the consignee for the export shipment requirement.

Coordination and monitoring all shipment container update port system through liner (Transportation and Forwarding Team)

Tracking Container and revised booking for the container.

Invoice verification on all the charges bill by the shipping liner and bill passing to the account department daily process.

Perform other duties and responsibilities assigned by the supervisor or management.

Textiles, Clothing & Accessories 1,001-5,000 employees

Recron Malaysia is the world's largest integrated Polyester and Textile Company with world class manufacturing facilities at Nilai and Melaka in Malaysia. Recron Malaysia is a part of the USD 51 billion Reliance Group, a Fortune Global 500 Corporation and the largest Polyester producer in the world.

As an important part of Reliance conglomerate, Recron Malaysia is in a formidable position in the Global Polyester and Textile market, with uninterrupted supply of world-class quality ranging from Polymers, PET Resins, Fibres, Yarns & Fabrics.

Recron Malaysia is the world's largest integrated Polyester and Textile Company with world class manufacturing facilities at Nilai and Melaka in Malaysia. Recron Malaysia is a part of the USD 51 billion Reliance Group, a Fortune Global 500 Corporation and the largest Polyester producer in the world.

As an important part of Reliance conglomerate, Recron Malaysia is in a formidable position in the Global Polyester and Textile market, with uninterrupted supply of world-class quality ranging from Polymers, PET Resins, Fibres, Yarns & Fabrics.