Admin Assistant (6-months maternity cover)

The Arnott's Group; Petaling Jaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

The Arnott's Group in Petaling Jaya is seeking a Maintenance Administration Specialist to support document control, scheduling, inventory, and communication across the engineering team. This on-site role is based in Petaling Jaya, Malaysia.

You will organize technical documents, manage calendars, coordinate visits, track tool inventories, process purchase orders, and handle internal correspondence, working with Storekeeper and Finance to monitor spend and ensure reliability.

Qualifications

• High school diploma or equivalent.
• Strong skills in the Microsoft Office Suite (Word, Excel, PowerPoint) and database tools.
• Clear verbal and written communication.
• High attention to detail with the ability to manage multiple work orders and logistical tasks at once.

Responsibilities

• Document and data management of technical docs, reports, logs, and compliance records.
• Scheduling and coordination of calendars, meetings, travel and contractor visits.
• Inventory tracking of tools and parts; process POs and deliveries.
• Communication handling: calls, inquiries, and internal correspondence.
• Maintain maintenance budget and monthly spend with Finance.

Skills

MS Office Suite proficiency

Communication

Organizational ability

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Database tools

Job description

This role will be based in Campbell Cheong Chan, Petaling Jaya

What you'll be doing

• Document and Data Management:Prepare, organize and maintain technical documents, project reports, engineering logs, and compliance records.
• Scheduling and Coordination: Manage calendars, schedule team meetings, arrange travel, and coordinate contractor or vendor visits.
• Inventory and Supplies: Track inventory levels for tools and technical parts together with Storekeeper, process purchase orders and handle deliveries.
• Communication: Answer department calls, direct inquiries to the correct engineers, and manage internal correspondence.
• Maintenance budget: Manage maintenance budget and track monthly spending in coordination with Finance team.

Requirements

• High school diploma or equivalent
• Proficiency Software Use: Strong skills in the Microsoft Office Suite (Word, Excel, PowerPoint) and database tools.
• Communication Skills: Clear verbal and written communication for interacting with technical staff and clients.
• Organizational Ability: High attention to detail with the ability to manage multiple work orders and logistical tasks at once.
• Lead plant performance and transformation at scale, driving OEE, automation, and supply reliability for future growth.