ADMIN ASSISTANT

WGH ARCHITECTURAL FACADE SDN. BHD.; Seberang Perai; On-site; MYR 28,000 - 39,000; Full time

Job summary

WGH Architectural Facade Sdn. Bhd. in Penang seeks an administrative assistant to support daily site operations, coordinate with site personnel, suppliers, and internal departments.

You will prepare reports, maintain documents, assist HR onboarding, and handle filing, permits, and site records while ensuring deadlines and accuracy. Fresh graduates may apply and gain hands-on experience within a growing team.

Qualifications

• Preferably with 1 to 2 years of relevant administrative working experience.
• Fresh graduates with a positive attitude and willingness to learn may also be considered.
• Basic proficiency in Microsoft Office or other relevant office software.
• Good organisational, communication and time-management skills.
• Able to work independently and manage multiple administrative tasks.
• Responsible, detail-oriented, punctual and willing to learn.

Responsibilities

• Provide administrative and clerical support for daily site operations.
• Prepare, update, and maintain site documents, reports, records, and filing.
• Assist in preparing daily site reports, attendance records, work records, delivery orders, purchase requests, and related documents.
• Coordinate with site personnel, suppliers, subcontractors, and internal departments on administrative matters.
• Coordinate with and support the HR team in new employee onboarding and various HR-related activities.
• Assist in handling site petty cash, purchase requisitions, invoices, claims, and payment documents.

Skills

Microsoft Office proficiency

Job description

Provide administrative and clerical support for daily site operations.

Prepare, update, and maintain site documents, reports, records, and filing.

Assist in preparing daily site reports, attendance records, work records, delivery orders, purchase requests, and related documents.

Coordinate with site personnel, suppliers, subcontractors, and internal departments on administrative matters.

Coordinate with and support the HR team in new employee onboarding and various HR-related activities.

Assist in handling site petty cash, purchase requisitions, invoices, claims, and payment documents.

Arrange and monitor delivery of materials, tools, equipment, and site supplies when required.

Maintain proper records of permits, approvals, correspondence, site photos, safety records, and project documents.

Assist in preparing meeting minutes, letters, document and other site-related documentation.

Ensure proper housekeeping of site office documents and administrative records.

Support the Project Manager / Site Manager in day-to-day coordination and follow-up matters.

Perform any ad hoc duties, assignments, or targets as may be assigned by your immediate superior or the Management.

Requirements:

Preferably with 1 to 2 years of relevant administrative working experience.

Fresh graduates with a positive attitude and willingness to learn may also be considered.

Basic proficiency in Microsoft Office or other relevant office software.

Good organisational, communication and time-management skills.

Able to work independently and manage multiple administrative tasks.

Responsible, detail-oriented, punctual and willing to learn.

We located in Perai, Penang. We are seeking for the right candidates to join our big families.

We are dealing with aluminium glazing works such as windows, doors, etc..

We located in Perai, Penang. We are seeking for the right candidates to join our big families.

We are dealing with aluminium glazing works such as windows, doors, etc..