ADMIN ASSISTANT

Vital Technomation; Seberang Perai; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Performance incentive

Attractive bonus

Medical coverage

Company trip opportunity

Friendly and positive company enviro n

Job summary

Vital Technomation in Penang is seeking a proactive Administrative Assistant to support the sales team by coordinating inquiries, preparing documents, and maintaining precise CRM records. You will liaise with Mandarin-speaking clients to ensure smooth communication and timely processing of orders.

The ideal candidate holds a Diploma in Business Administration with at least two years of admin experience, is proficient in Microsoft Office, and can work independently with minimal supervision.

Qualifications

• Diploma in Business Administration or related field.
• Minimum 2 years of administrative or office support experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Primary language Mandarin; liaise with Mandarin-speaking clients.
• Ability to organize, multitask and manage time efficiently.
• Detail-oriented, responsible and proactive.

Responsibilities

• Coordinate sales team inquiries, quotations and purchase orders in the CRM platform.
• Provide administrative and coordination support to the sales team.
• Prepare quotations, sales orders, purchase orders, invoices and related documents.
• Handle emails, phone calls and general inquiries.
• Update order status and maintain accurate records in the company system.
• Coordinate delivery and shipment arrangements.
• Maintain proper filing and documentation.
• Perform other ad-hoc duties assigned by management.

Skills

Communication

Administrative support

Time management

Detail-oriented

Multitasking

Team player

Independent work

Mandarin fluency

Education

Diploma in Business Administration

Tools

Microsoft Office

CRM platform

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for talent to develop market and it is the good chance for you to develop your career growth and personal development. This is a job that focus on results and rewards for those who are dedicated to work hard and smart. You must be an excellent communicator and want to succeed.

Performance incentive

Attractive bonus

Medical coverage

Company trip opportunity

Friendly and positive company environment

Job Description

Coordinate sales team inquiries, quotations and purchase orders in CRM platform.

Provide administrative and coordination support to the sales team.

Prepare quotations, sales orders, purchase orders, invoices, delivery orders, and other related documents.

Handle emails, phone calls, and general enquiries.

Update order status and maintain accurate records in the company system.

Coordinate delivery and shipment arrangements.

Maintain proper filing and documentation.

Perform other ad-hoc duties assigned by the management.

Requirements

Primary Language : Mandarin (As require to liaise with Mandarin speaking clients)

Minimum Diploma in Business Administration or related field

2 years or above of administrative or office support experience preferred

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to organize, multitask, and manage time efficiently

Detail-oriented, responsible, and proactive

Able to work independently with minimal supervision

Team player with a positive attitude

Willing to learn and take on new tasks when required

Prerequisite

Good time management skills and the ability to prioritize work.

Attention to detail and good problem solving skills.

A positive attitude and focus towards achieving success.

Ambitious in building a long-term career.

We provide

Lucrative monthly income, excellent commission system, personal development path and career growth. This position leads to a managerial role as the next career move.