ADMIN ASSISTANT

VIRGIN SECURITY FORCE SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Competitive salary package

Career development opportunities

Leave entitlements

Job summary

Virgin Security Force SDN BHD is seeking an enthusiastic Admin Assistant in Kuala Lumpur to join our team. The role involves managing correspondence, scheduling meetings, maintaining filing systems, and providing general administrative support to various departments.

The ideal candidate will have strong organisational skills, proficiency in MS Office, and good written and verbal English (Malay a plus). A professional demeanor and discretion are essential in handling confidential information.

Qualifications

• Minimum high school diploma or equivalent.
• Experience as administrative assistant or in a similar role.
• Proficiency in English; Malay is a plus.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask in a fast-paced environment.
• Professional demeanor and discretion when handling confidential information.

Responsibilities

• Manage and organise office correspondence (emails, letters, documents).
• Schedule and coordinate meetings, appointments, and events.
• Maintain digital and physical filing systems for easy retrieval.
• Provide general administrative support to departments.
• Answer telephone calls and direct inquiries to the right personnel.
• Prepare and process routine administrative documents and reports.
• Assist with data entry and database management tasks.
• Order and manage office supplies and equipment.
• Support coordination of company events and meetings.
• Perform other administrative duties as assigned by management.

Skills

Organisational skills

Time management

Written & verbal English

Malay language

MS Office

Customer service orientation

Attention to detail

Professional discretion

Independent work

Education

High school diploma

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an enthusiastic and organised Admin Assistant to join the team at Virgin Security Force SDN BHD. This is a full-time position based in Jalan Ipoh, Kuala Lumpur. As an Admin Assistant, you will play a vital role in supporting the smooth operation of our office by managing administrative tasks, coordinating communications, and ensuring that our team has the resources and information they need to perform effectively. This position is essential to maintaining the efficiency and organisation of our administrative functions.

What you’ll be doing

• Managing and organising office correspondence, including emails, letters, and documents
• Scheduling and coordinating meetings, appointments, and events for staff and management
• Maintaining and updating filing systems, both digital and physical, to ensure easy document retrieval
• Providing general administrative support to various departments within the organisation
• Answering telephone calls and directing enquiries to the appropriate personnel
• Preparing and processing routine administrative documentation and reports
• Assisting with data entry and database management tasks
• Ordering and managing office supplies and equipment as needed
• Supporting the coordination of company events and meetings
• Performing other administrative duties as assigned by management

What we’re looking for

• Proven experience as an administrative assistant or in a similar administrative support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English; proficiency in Malay is a plus
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office software
• Ability to work independently and as part of a team in a fast-paced environment
• Attention to detail and accuracy in all work undertaken
• Professional demeanour and discretion when handling confidential information
• Customer service orientation with a positive and helpful attitude
• A high school diploma or equivalent; further qualifications in administration are advantageous

What we offer

• A competitive salary package commensurate with experience and qualifications
• Full-time employment with clear career development opportunities
• A supportive and professional working environment
• Opportunities to expand your skills and take on additional responsibilities
• Standard benefits including statutory contributions and leave entitlements

About us

Virgin Security Force SDN BHD is a dedicated security services provider committed to delivering professional and reliable security solutions. We pride ourselves on maintaining the highest standards of service, integrity, and professionalism. Our team is built on values of trust, responsibility, and excellence. We are an organisation where dedicated professionals work together to ensure the safety and security of our clients, and we create a workplace where our employees can develop their careers and make meaningful contributions.