Admin Assistant

Seafood Island Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking an administrator to handle order processing and related tasks in Kuala Lumpur. You will receive orders via WhatsApp, phone, and internal systems, and ensure accurate entry and stock checks.

The role requires good communication, multitasking ability, and proficiency in MS Office. You will coordinate with Sales, Warehouse, Purchasing and Delivery teams and generate regular reports.

Qualifications

• Minimum 1 year of relevant administrative or order processing experience.
• Experience with AutoCount or UBS is an added advantage.
• Good computer and Microsoft Office skills.
• Good communication and coordination skills.
• Able to work independently and manage multiple tasks.
• Detail-oriented and responsible.

Responsibilities

• Receive and process customer orders via WhatsApp, phone and internal systems
• Enter and update customer orders accurately in the system
• Check stock availability before confirming orders
• Liaise with Sales, Warehouse, Purchasing and Delivery teams
• Prepare and print Sales Orders, Delivery Orders and Invoices
• Follow up on pending orders and deliveries
• Coordinate with relevant departments on stock or delivery issues
• Inform customers of order changes, delays or cancellations
• Prepare daily and weekly reports
• Perform general administrative duties as required

Skills

Communication skills

Coordination

MS Office

Detail oriented

Multitasking

Tools

AutoCount

UBS

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Receive and process customer orders via WhatsApp, phone and internal systems

Enter and update customer orders accurately in the system

Check stock availability before confirming orders

Liaise with Sales, Warehouse, Purchasing and Delivery teams

Prepare and print Sales Orders, Delivery Orders and Invoices

Follow up on pending orders and deliveries

Coordinate with relevant departments on stock or delivery issues

Inform customers of order changes, delays or cancellations

Prepare daily and weekly reports

Perform general administrative duties as required

Key Responsibilities

• Receive and process customer orders via WhatsApp, phone and internal systems

• Enter and update customer orders accurately in the system

• Check stock availability before confirming orders

• Liaise with Sales, Warehouse, Purchasing and Delivery teams

• Prepare and print Sales Orders, Delivery Orders and Invoices

• Follow up on pending orders and deliveries

• Coordinate with relevant departments on stock or delivery issues

• Inform customers of order changes, delays or cancellations

• Prepare daily and weekly reports

• Perform general administrative duties as required

Requirements

• Minimum 1 year of relevant administrative or order processing experience

• Experience with AutoCount or UBS is an added advantage

• Good computer and Microsoft Office skills

• Good communication and coordination skills

• Able to work independently and manage multiple tasks

• Detail-oriented and responsible