Admin Assistant

TOP-A PLASTIC SDN. BHD.; Klang City, Port Klang; On-site; MYR 36,000 - 48,000; Full time

Job summary

TOP-A PLASTIC SDN. BHD. is seeking an administrative and inventory coordinator to support the Production function in a fast-paced plastics moulding plant in Selangor.

You will maintain stock cards, track daily movements, assist in month-end reporting, and liaise across departments to ensure smooth operation. A Diploma or degree in a relevant field is preferred, with 1–3 years in manufacturing; strong Excel and documentation discipline are essential.

Qualifications

• Knowledge of inventory and documentation processes.
• Strong MS Excel proficiency and data accuracy.
• Ability to coordinate across departments to resolve issues.
• Experience in manufacturing environment preferred (plastic injection moulding).

Responsibilities

• Maintain and update stock cards for all incoming and outgoing materials and parts.
• Record daily stock movements accurately (in/out).
• Manage raw part and component requisitions to support production.
• Assist in stock-taking and ensure inventory records are up to date.
• Support month-end inventory reconciliation and reporting.
• Maintain mould cards and servicing records for traceability.
• Coordinate between production, warehouse, purchasing, and suppliers to resolve daily issues.

Skills

Inventory management

Documentation

MS Excel

Organizational skills

Coordination

Education

Diploma or Degree in Business Administration, Supply Chain, or related field

Tools

ERP/MRP systems

Microsoft Office

Job description

To provide efficient administrative and operational support to the Production function, ensuring accurate inventory tracking, mould management documentation, and smooth coordination across departments within the plastic injection moulding plant.

Key responsibilities

• Maintain and update stock cards for all incoming and outgoing raw materials and parts
• Monitor and record daily stock movements (in/out) accurately
• Manage raw part and component requisitions to support uninterrupted production
• Assist in stock-taking activities and ensure inventory records are up to date
• Support month-end inventory reconciliation and reporting
• Maintain and update mould cards with accurate usage, servicing, and status records
• Track and update mould servicing schedules and records
• Maintain mould mapping to ensure correct mould allocation and traceability
• Assist the Production Manager in preparing monthly inventory reports, delivery orders, supplier delivery orders, invoices, and outgoing check sheets
• Coordinate between production, warehouse, purchasing, suppliers, and other departments to resolve daily operational and administrative issues

About you

• Diploma or Degree in Business Administration, Supply Chain, or related field
• Minimum 1–3 years of administrative experience in manufacturing (plastic injection moulding preferred)
• Strong knowledge of inventory and documentation processes
• Proficient in Microsoft Office (especially Excel)
• Experience with ERP/MRP systems is an advantage
• High attention to detail
• Strong organizational and documentation discipline
• Proactive coordination and follow-through
• Ability to manage multiple tasks in a fast-paced environment
• Process-driven and compliance-oriented mindset