Admin Assistant

PERFECT PACKAGING SOLUTIONS SDN. BHD.; Klang City; On-site; MYR 52,000 - 65,000; Full time

Job summary

PERFECT PACKAGING SOLUTIONS SDN. BHD. in Klang, Malaysia, is seeking a diligent Purchasing & Administration Clerk to manage supplier quotations, PRs/POs, and coordination with warehouses.

You will monitor stock, verify invoices, maintain supplier records, and support HR and management with administrative tasks. You will also handle office administration, reporting, and courier arrangements, ensuring documentation is accurate and compliant with company policies.

Responsibilities

• Source, obtain quotations from suppliers and compare prices.
• Prepare Purchase Requisitions (PR) and Purchase Orders (PO).
• Follow up with suppliers on order status and delivery schedules.
• Negotiate pricing, delivery terms, and payment terms where applicable.
• Monitor inventory levels and arrange replenishment of raw materials, consumables, and office supplies.
• Verify supplier invoices against Purchase Orders and Delivery Orders.
• Evaluate supplier performance based on quality, cost, and delivery.
• Maintain supplier database and purchasing records.
• Coordinate with warehouse and production departments regarding material requirements.
• Handle general office administration and filing.
• Maintain proper documentation and records.
• Answer telephone calls, emails, and customer or supplier enquiries.
• Prepare reports, correspondence, and meeting minutes.
• Assist in arranging courier services and deliveries.
• Manage office stationery and pantry supplies.
• Support HR and management with administrative tasks when required.
• Perform data entry and maintain accurate records.
• Assist in preparing monthly purchasing reports and documentation.
• Ensure purchasing activities comply with company policies and procedures.
• Maintain confidentiality of company and supplier information.
• Support ISO, GMP, or other quality management documentation where applicable.

Job description

Source, obtain quotations, and compare prices from suppliers.

Prepare Purchase Requisitions (PR) and Purchase Orders (PO).

Follow up with suppliers on order status and delivery schedules.

Negotiate pricing, delivery terms, and payment terms where applicable.

Monitor inventory levels and arrange replenishment of raw materials, consumables, and office supplies.

Verify supplier invoices against Purchase Orders and Delivery Orders.

Evaluate supplier performance based on quality, cost, and delivery.

Maintain supplier database and purchasing records.

Coordinate with warehouse and production departments regarding material requirements.

Administration

Handle general office administration and filing.

Maintain proper documentation and records.

Answer telephone calls, emails, and customer or supplier enquiries.

Prepare reports, correspondence, and meeting minutes.

Assist in arranging courier services and deliveries.

Manage office stationery and pantry supplies.

Support HR and management with administrative tasks when required.

Perform data entry and maintain accurate records.

Assist in preparing monthly purchasing reports and documentation.

Compliance

Ensure purchasing activities comply with company policies and procedures.

Maintain confidentiality of company and supplier information.

Support ISO, GMP, or other quality management documentation where applicable.