Admin

Designstudio Architects Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Opportunities to develop your skills

Flexible working arrangements

Collaborative team culture

Job summary

Designstudio Architects Sdn Bhd in Kuala Lumpur seeks a detail-oriented Junior Admin to join our Desa Petaling office. This full-time role supports the architectural practice by handling essential administrative functions so the design team can focus on their work.

Fresh graduates are welcomed. You will manage schedules, correspondence, filing, invoicing and project files, with opportunities to grow in a collaborative, flexible environment.

Qualifications

• Fresh graduates welcome.
• Strong organisational and time management.
• Good written and verbal English.
• Proficiency in Word, Excel and Outlook.
• Ability to work independently and as part of a team.

Responsibilities

• Manage office schedules, appointments and meeting coordination for staff and clients.
• Handle correspondence including emails, letters and phone communications.
• Maintain and organize filing systems, both physical and digital, accessible.
• Prepare and process administrative documents including invoices, contracts and project files.
• Provide support to various departments including documentation for Local Authority Submission.
• Manage office supplies and equipment inventory, place orders when necessary.
• Assist with reception duties and welcome clients and visitors to the office.
• Perform general administrative tasks to support office operations.

Skills

Organisational skills

English fluency

MS Office

Attention to detail

Teamwork

Job description

About the role

We are seeking a detail-oriented and organised Junior Admin to join our team at our office in Desa Petaling, Kuala Lumpur. This is a full-time position that plays a vital role in supporting the smooth operation of our architectural practice. As an Junior Administrative Assistant, you will be the backbone of our office, ensuring that our team can focus on delivering architectural work whilst you manage the essential administrative functions that keep our business running efficiently.

Fresh Graduates are welcomed.

Key responsibilities

Managing office schedules, appointments and meeting coordination for staff and clients.

Handling correspondence, including emails, letters and phone communications.

Maintaining and organising filing systems, both physical and digital, ensuring all documents are easily accessible.

Preparing and processing administrative documentation, including invoices, contracts and project files.

Providing support to various departments within the practice as needed, including documentation for Local Authority Submission.

Managing office supplies and equipment inventory, placing orders when necessary.

Assisting with reception duties and welcoming clients and visitors to the office.

Performing general administrative tasks to support the efficient operation of the practice.

What we're looking for

Junior Administrative Assistant or in a similar administrative support role.

Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously.

Strong written and verbal communication skills in English; proficiency in other languages is a plus.

Proficiency with Microsoft Office applications including Word, Excel and Outlook

Attention to detail and accuracy in all administrative work.

Ability to work independently and as part of a team in a fast-paced environment.

Familiarity with architectural or design industry practices is desirable but not essential.

Self motivated to seek growth in the company.

What we offer

Opportunities to develop your skills and grow within the company.

Flexible working arrangements to support work-life balance.

A collaborative team culture that encourages innovation and professional development.