Accounts Payable Specialist

Exclusive Networks PH Inc; Kuala Lumpur; Hybrid; MYR 50,000 - 90,000; Full time

Job summary

Exclusive Networks is seeking an Accounts Payable Specialist to manage end-to-end AP processes within our AP/Procure-to-Pay function in Malaysia. You will handle invoice validation, coding, approvals, and timely posting while maintaining master data integrity and supporting vendor relationships.

The role involves monthly payment runs, month-end close support, and ensuring compliance with internal controls and audit requirements.

Qualifications

• Proven experience in Accounts Payable within medium-to-large organisations.
• Strong understanding of PTP processes and high-volume transactions.
• ERP proficiency and intermediate Excel.
• Excellent English communication and attention to detail.
• Organised with focus on deadlines.
• Team player with proactive attitude.

Responsibilities

• Manage AP processes from invoice validation to posting.
• Vendor master data maintenance and accuracy.
• Oversee weekly/monthly payment runs and approvals.
• AP aging analysis and discrepancy resolution.
• Assist month-end close and AP subledger reporting.

Skills

High-volume AP processing

English communication

Attention to detail

Problem solving

Cross-functional collaboration

Education

Diploma or Degree in Accounting/Finance

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Job description

EXCLUSIVE NETWORKS | Introduction

Exclusive Networks is the global cybersecurity go-to-market specialist that provides partners and end-customers with a wide range of services and product portfolios. With offices in over 45 countries and the ability to serve customers in over 170 countries, we combine deep local expertise with the scale and delivery of a single global organization.

Our best-in-class vendor portfolio is carefully curated with all leading industry players. Our services range from managed security to specialist technical accreditation and training and capitalize on rapidly evolving technologies and changing business models. For more information visit www.exclusive-networks.com .

At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our ecosystem, shaping a prosperous and trusted digital world, and helping our people to realize their full potential.

DUTIES AND RESPONSIBILITIES | About the role

The Accounts Payable (AP) Specialist is a key member of the Procure-to-Pay (PTP) function, responsible for managing end‑to‑end payment processes, ensuring strong financial controls, and maintaining accurate and timely vendor and expense management. This role supports high‑volume transactional activities, builds strong vendor relationships, and contributes to operational excellence through continuous process improvement, risk mitigation, and compliance with internal and external audit requirements.

This role reports to the relevant Country Finance Manager

As the Accounts Payable (AP) Specialist, you will:

Accounts Payable Operations

• - Manage the full spectrum of AP processes including invoice validation, matching, coding, approval routing, and timely posting.
• - Ensure accurate and compliant vendor creation, maintenance, and master data integrity.
• - Oversee preparation and execution of weekly/monthly payment runs while ensuring adherence to cashflow requirements and approval matrices.
• - Conduct AP aging analysis, follow up on long‑outstanding items, and drive proactive resolution of discrepancies.
• - Perform regular reconciliation activities such as GRNI clearing, vendor statement reconciliation, and bank reconciliation relating to AP transactions.

Financial Closing & Reporting

• - Support month‑end and year‑end close including accruals, prepaid allocation, and AP subledger reporting.
• - Prepare and maintain audit documentation for internal and external audits, ensuring compliance with accounting standards and internal controls.
• - Provide insights on key AP metrics, trends, and risk areas to support decision‑making and process enhancements.

Expense & Policy Compliance

• - Review and verify employee expense claims, ensuring alignment with company policies, tax guidelines, and documentation requirements.
• - Educate employees on expense policies and participate in periodic policy reviews to strengthen compliance.

Stakeholder Management

• - Serve as the primary point of contact for vendor inquiries, ensuring timely resolution of issues while maintaining strong supplier relationships.
• - Collaborate closely with internal departments (Procurement, Operations, HR, etc.) to ensure accurate coding, timely approvals, and process alignment.
• - Work effectively with the offshore Finance team to ensure consistent, efficient and aligned execution of PTP processes.

Process Improvement & Internal Control

• - Participate in finance transformation initiatives, automation opportunities, and system enhancements to improve efficiency and accuracy.
• - Ensure adherence to internal control frameworks, company policies, compliance standards, and relevant regulatory requirements.
• - Contribute to documentation, review, and enhancement of PTP processes and SOPs.
• - Undertake any other responsibilities or project assignments as designated by the Head of Finance or Finance Manager.

QUALIFICATIONS AND EXPERIENCE | About you

The ideal Accounts Payable (AP) Specialist :

Essential

• - Proven experience in Accounts Payable roles within a medium-to-large organisation or shared services environment.
• - Strong understanding of PTP processes, AP accounting principles, and high-volume transaction processing.
• - Proficiency with ERP systems (e.g., SAP, Oracle, Netsuite, Microsoft Dynamics) and intermediate Excel skills.
• - Excellent communication skills in English (written and verbal).
• - Strong attention to detail, accuracy, and ability to meet tight deadlines.
• - Highly organised with strong problem‑solving skills and a continuous improvement mindset.
• - Customer service‑oriented approach when working with vendors and internal stakeholders.
• - Ability to thrive in a fast‑paced, deadline‑driven environment.
• - A team player with strong collaboration skills and a proactive attitude.

Desirable

• - Diploma or Degree in Accounting, Finance, Business, or a related discipline
• - Experience working with offshore or outsourced finance teams Familiarity with internal controls, audit requirements, and compliance frameworks
• - Proficiency in Cantonese (spoken and written) to support Hong Kong stakeholders (2 roles available)
• - Proficiency in English (spoken and written) to support SG & Malaysia stakeholders (4 roles available)

WHO ARE EXCLUSIVE NETWORKS? | Why work for us

We are people focused and strongly believe that talent empowers us to continue our dynasty of disruption and growth in the future. Our Mission is to drive the transition to a totally trusted digital world for all people and organizations. Visit our website www.exclusive-networks.com.

We are proud to be an Equal Opportunity Employer. We are committed to the recruitment and hiring of individuals from diverse backgrounds and experiences, as we believe this strengthens our ability to develop superior solutions, make informed decisions, and better serve our valued customers. We do not discriminate against individuals on the basis of race, religion, color, national origin, gender, sexual orientation, disability status, or any similar characteristic. Employment decisions are made solely on the basis of qualifications, merit, and business need.

We care about your data: please read our Recruitment Data Protection Policy prior to applying, and therefore sharing your data with us.

WORKING CONDITIONS

• - Hybrid work arrangement – min 4 days per week working from the office