Accounts Payable Executive Junior

Luxasia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Open environment

Career development

Leadership support

Job summary

Luxasia in Kuala Lumpur is seeking a skilled Accounts Payable professional to manage end-to-end AP processes within our shared services setup. You will ensure timely invoice processing, three-way matching, and compliance with purchasing policies while maintaining accurate GL allocations.

The ideal candidate has a diploma/degree in accounting or related field, 3–5 years of AP experience, SAP ERP exposure, advanced Excel skills, and the ability to thrive in a fast-paced retail/FMCG environment.

Qualifications

• Diploma/Degree in Accounting, Finance, Business Administration, or related field.
• Minimum 3–5 years of working experience in AP function, cash flow management and internal control
• Experience in Retail & FMCG industry is preferred.
• Experience working with ERP systems, preferably SAP.
• Proficient in Microsoft Excel and reporting.

Responsibilities

• Manage full spectrum of Accounts Payables functions with the shared service team.
• Furnish the GL account no., cost centre, customer code & allocation on timely basis for non-Purchase Order (PO) invoices to the shared service team.
• Monitor & ensure compliance of 3-way matching of invoices, purchase orders, and goods received notes.
• Ensure invoices received are paid within the credit terms and comply with Purchasing Policy.
• Ensure goods purchased invoices & freight invoices are taken up on a timely basis.
• Checked staff claims to supporting documents and internal policies.
• Ensure timely payments of tax installments, withholding tax and service tax.
• Manage the aging of AP to ensure no overdue > 30 days.
• Reconciliation of AP and creditors statements.
• Monitor the outstanding Purchase Requisition (PR)/PO & follow up with the Brands
• Check & ensure that all documents have been submitted for Esker vendor creation.
• Call back for new vendors & changes to vendors details
• Monthly Cash Flow forecast for 3 months.
• Ensure sufficient cash flow and arrange for borrowings as and when required.
• Creation of fixed assets no. accurately & in the correct fixed assets category on a timely basis
• Training new staff on Esker for staff claims, creation of PR/PO
• Monitor & follow up of Balance Sheet items related to AP e.g. deposit for telephone for boutiques etc
• Furnishing internal control information to HQ e.g. payment matrix, esker approval matrix etc
• Yearly stock take at warehouse
• Assist in Internal Audit, External Audit, and Tax information request and answering queries.
• Ensure proper documentation and filing for finance records
• Year end roll forward of data in SAP
• Ad hoc assignments

Skills

Accounts Payable

Cash flow

Excel

Analytical skills

Communication

Retail & FMCG experience

Education

Diploma/Degree in Accounting, Finance, or related field

Tools

SAP

Job description

LLUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Position Purpose:

What we want you to do...

• Manage full spectrum of Accounts Payables functions with the shared service team.
• Furnish the GL account no., cost centre, customer code & allocation on timely basis for non-Purchase Order (PO) invoices to the shared service team.
• Monitor & ensure compliance of 3-way matching of invoices, purchase orders, and goods received notes
• Ensure invoices received are taken up on time & & paid within the credit terms and comply with Purchasing Policy.
• Ensure goods purchased invoices & freight invoices are taken up on a timely basis.
• Checked staff claims to supporting documents and internal policies.
• Ensure timely payments of tax installments, withholding tax and service tax.
• Manage the aging of AP to ensure no overdue > 30 days.
• Reconciliation of AP and creditors statements.
• Monitor the outstanding Purchase Requisition (PR)/PO & follow up with the Brands
• Check & ensure that all documents have been submitted for Esker vendor creation.
• Call back for new vendors & changes to vendors details
• Monthly Cash Flow forecast for 3 months.
• Ensure sufficient cash flow and arrange for borrowings as and when required.
• Creation of fixed assets no. accurately & in the correct fixed assets category on a timely basis
• Training new staff on Esker for staff claims, creation of PR/PO
• Monitor & follow up of Balance Sheet items related to AP e.g. deposit for telephone for boutiques etc
• Furnishing internal control information to HQ e.g. payment matrix, esker approval matrix etc
• Yearly stock take at warehouse
• Assist in Internal Audit, External Audit, and Tax information request and answering queries.
• Ensure proper documentation and filing for finance records
• Year end roll forward of data in SAP
• Ad hoc assignments

Month-End & Reporting

• Support month-end closing activities such as forex revaluation.
• Preparing monthend journals for accruals, reclassification
• Run monthly depreciation after all fixed assets & fixed assets write off or transfers have been taken up
• Prepare monthly reports such as:

1. AP aging

1. Fixed assets schedules
2. Treasury report for Syrus submission

• Diploma/Degree in Accounting, Finance, Business Administration, or related field.
• Minimum 3–5 years of working experience in AP function, cash flow management and internal control
• Experience in Retail & FMCG industry is preferred.
• Experience working with ERP systems, preferably SAP.
• Proficient in Microsoft Excel and reporting.
• Strong analytical, good organizational and problem-solving skills.
• Good communication skills, Detail-oriented in reporting and reconciliation.
• Able to work in a fast-paced retail environment, independently and meet deadlines.

We promise to offer you:

• An open and massively friendly work environment full of ambitious and skilled people who love what they do and do what they love
• Lots of challenges, fast-pace, opportunities to develop yourself and fun times
• Committed executive team to support your best performance

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/]and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.