Accounts Payable Executive (Petty Cash & Claims)

Doo Group; Kuala Lumpur; On-site; MYR 32,000 - 54,000; Full time

Job summary

Doo Group in Kuala Lumpur is seeking a finance professional to manage petty cash claims, verify receipts and approvals, and ensure policy compliance including GST/VAT.

You will post entries, assign GL codes and cost centers, monitor accruals, and prepare consolidated petty cash reports for the Finance Manager and auditors.

Requirements: degree in Finance/Accounting, 1–2 years’ relevant experience, familiarity with SAP or QuickBooks, strong Excel skills, and fluency in English and Mandarin.

Qualifications

• Degree in Finance, Accounting, Banking or equivalent.
• 1–2 years of relevant experience in finance or accounting.
• Familiarity with petty cash and employee claims is a plus.

Responsibilities

• Examine submitted petty cash claims for accuracy, completeness, and policy compliance.
• Validate supporting documents (receipts, approval forms, memos) and ensure claims are within limits and properly authorized.
• Approve claims in the system after verification, assign the correct GL codes and cost centers, and ensure timely data entry.
• Apply correct tax treatment (e.g., GST/VAT) where applicable.
• Track claims from submission to reimbursement, and follow up on unclear, rejected, or outstanding items.
• Liaise with employees to clarify incorrect entries and provide guidance on documentation requirements.
• Prepare consolidated petty cash reports for Finance Manager and auditors.
• Assist with month-end accruals and reconcile petty cash records with system balances or physical cash as needed.
• Monitor petty cash float and initiate replenishments to ensure alignment with actual usage.
• Maintain organized digital filing of claims and archive by department, period, or location for audit readiness.
• Ensure compliance with internal petty cash policies; escalate non-compliance and suggest process improvements.
• Work closely with approvers and finance team to ensure accurate and timely reimbursements.

Skills

Excel

SAP

QuickBooks

Attention to detail

Multitasking

Communication skills

English

Mandarin

Education

Degree in Finance / Accounting / Banking

Tools

SAP

QuickBooks

Job description

Doo Group is a global financial services group with FinTech as its core. With our 10 major business lines, spanning Brokerage, Wealth Management, Property, Payment & Exchange, FinTech, Financial Education, Health Care, Consulting, Cloud, and Digital Marketing, Doo Group has seamlessly provided clients with comprehensive products and services across the world. Through a one-stop approach, Doo Group remains committed to helping our clients achieve an ideal financial life while moving towards a better future together!

Looking for a New Challenge Join Us as We Expand Globally!

As we continue our global business expansion, we’re on the lookout for talented individuals who are motivated to support our strategic goals and initiatives. Join a team that values innovation and growth.

DOO you have what it takes

What you’ll be working on:

• Examine submitted petty cash claims for accuracy, completeness, and policy compliance.
• Validate supporting documents (receipts, approval forms, memos) and ensure claims are within limits and properly authorized.
• Approve claims in the system after verification, assign the correct GL codes and cost centers, and ensure timely data entry.
• Apply correct tax treatment (e.g., GST/VAT) where applicable.
• Track claims from submission to reimbursement, and follow up on unclear, rejected, or outstanding items.
• Liaise with employees to clarify incorrect entries and provide guidance on documentation requirements.
• Prepare consolidated petty cash reports for Finance Manager and auditors.
• Assist with month-end accruals and reconcile petty cash records with system balances or physical cash as needed.
• Monitor petty cash float and initiate replenishments to ensure alignment with actual usage.
• Maintain organized digital filing of claims and archive by department, period, or location for audit readiness.
• Ensure compliance with internal petty cash policies; escalate non-compliance and suggest process improvements.
• Work closely with approvers and finance team to ensure accurate and timely reimbursements.

What we’re looking for:

• Degree in Finance, Accountancy, Banking, or equivalent.
• 1–2 years of relevant experience in finance or accounting, ideally with exposure to petty cash or employee claims.
• Familiar with accounting systems (e.g., SAP, QuickBooks) is a plus.
• Solid understanding of accounting principles and internal controls.
• Proficient in Microsoft Excel and other office applications.
• High attention to detail, organized, and process-oriented.
• Able to work independently, meet deadlines, and handle confidential transactions responsibly.
• Proficient in both written and spoken English and Mandarin, with strong communication and interpersonal skills to effectively communicate with stakeholders.