Accounts Payable Executive

Doo; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Work visa provided

Job summary

Doo Group is seeking an Account Executive to process petty cash claims, review supporting documents, post entries, and monitor reimbursements. You will ensure compliance with internal policies and maintain accurate records for audit readiness.

You will also handle GL coding, data entry, and assist with month-end accruals and cash flow reconciliations, working closely with the Finance Manager.

Qualifications

• Diploma or degree in accounting, finance or related field.
• 1–2 years of relevant finance or accounting experience.
• Familiarity with SAP or QuickBooks is an added advantage.

Responsibilities

• Examine petty cash claims for accuracy and policy compliance.
• Validate receipts, approvals and related Memos.
• Ensure claims fall within limits and are properly authorised.
• Approve reimbursements in the system after verification.
• Code GL items and input claims into the accounting system.
• Monitor tax treatment (GST/VAT) where applicable.

Skills

Attention to detail

Accounting principles

Microsoft Excel

Independent work

Education

Diploma or Degree in Accounting/Finance

Tools

SAP

QuickBooks

Job description

Doo Group is a global financial services group with FinTech as its core. With our 10 major business lines, spanning Brokerage, Wealth Management, Property, Payment & Exchange, FinTech, Financial Education, Health Care, Consulting, Cloud, and Digital Marketing, Doo Group has seamlessly provided clients with comprehensive products and services across the world. Through a one-stop approach, Doo Group remains committed to helping our clients achieve an ideal financial life while moving towards a better future together!

Looking for a New Challenge? Join Us as We Expand Globally!

As we continue our global business expansion, we’re on the lookout for talented individuals who are motivated to support our strategic goals and initiatives. Join a team that values innovation and growth.

DOO you have what it takes?

Job Purpose:

The Account Executive – Petty Cash Claim Processing is responsible for reviewing, verifying, posting, and monitoring all petty cash claims submitted by employees. This role ensures compliance with internal policies, maintains accurate records, supports audit readiness, and plays a key role in cash flow management and reconciliations related to petty cash.

Key Responsibilities:

• Examine submitted petty cash claims for accuracy, completeness, and compliance with company policies.
• Validate supporting documents such as receipts, approval forms, and related memos.
• Ensure claims fall within allowable limits and are properly authorized.
• Approve petty cash reimbursement claims in the system after verification.

2. GL Coding & Data Entry

• Assign appropriate General Ledger (GL) codes and cost centers to each claim item.
• Accurately input claims into the accounting system in a timely manner.
• Ensure proper tax treatment (e.g. GST/VAT) is applied where relevant.
• Track the progress of claims from submission to approval and reimbursement.
• Communicate with employees to clarify unclear, incomplete, or incorrect claim entries.
• Follow up on outstanding or rejected claims and resolve issues promptly.
• Prepare consolidated petty cash reports for Finance Manager and auditors as needed.
• Assist with month-end accruals for outstanding petty cash claims.
• Reconcile petty cash records with system balances and physical cash where applicable.

5. Cash Flow & Replenishment

• Monitor petty cash float and initiate timely replenishment requests.
• Ensure that recorded usage aligns with actual physical or bank balances.

6. Filing & Documentation

• Maintain organized digital filing of all petty cash documents and records.
• Archive claims systematically by department, period, or location for audit readiness.

7. Policy Compliance & Process Improvement

• Enforce compliance with internal petty cash policies and elevate non-compliant cases.
• Recommend improvements to streamline petty cash claim processes and controls.

8. Internal Support & Communication

• Provide guidance to employees on petty cash procedures, documentation, and claim requirements.
• Liaise with approvers and the finance team to ensure timely and accurate reimbursements.

Job Requirements:

Education:

• Diploma or Degree in Accounting, Finance, or a related field.

Experience:

• At least 1–2 years of relevant experience in finance or accounting, preferably with exposure to petty cash or employee claim processes.
• Familiarity with accounting systems (e.g. SAP, Quickbook) is an added advantage.

Skills:

• Strong attention to detail and accuracy.
• Good knowledge of accounting principles and internal controls.
• Proficient in Microsoft Excel and other office applications.
• Ability to work independently and meet deadlines.

Personal Attributes:

• Responsible and trustworthy in handling cash-related transactions.
• Proactive, organized, and process-oriented.
• Strong communication and interpersonal skills.

Interested in joining our team and explore your talents in different parts of the world? Worry not, a work visa will be provided by Doo Group too, if applicable.