Expense Analyst

Matrixport; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

BIT in Malaysia (formerly Matrixport) seeks an experienced Expense Analyst to join the Group Finance—Expense Accounting team in Kuala Lumpur. You will oversee accounts payable, vendor payments and compliance, driving timely processing and accurate reporting.

Key responsibilities include systemized expense workflows, reconciliations, accruals, and collaboration with internal and external stakeholders. AI tools like Claude/ChatGPT support efficiency and decision support.

Qualifications

• Bachelor's Degree in Accountancy or Finance
• 8 years and above of relevant experience, ideally with a minimum of 3 years in Accounts Payable function
• Tech-savvy with hands-on proficiency on AI tools/software (e.g., Claude, ChatGPT) for workflow optimization and data tasks
• Good communication and interpersonal skills
• Detail oriented and meticulous

Responsibilities

• Oversee (review and process) employee claims and vendor payment processes, utilizing digital expense management systems and automated payment platforms
• Perform reporting activities using financial software, dashboards, and advanced data tools
• Perform reconciliations (e.g. bank, general ledger, etc)
• Ensure accruals accuracy and reasonableness
• Handle budget recording, reporting and analytical processes. This includes ensuring requests in the system are correctly populated
• Review relevant processes and system to ensure that business/operations needs can be met
• Identify opportunities for process improvement and leverage AP automation/technologies (e.g., OCR invoice processing, workflow software) to enhance efficiency
• Support fellow Finance team members in information request
• Assist with timely communication with key internal and external stakeholders
• Assist with assessing, preparing and submission of withholding tax forms
• Review expense reporting for closing, if required

Skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Self-starter

English

Mandarin

Education

Bachelor's Degree in Accountancy or Finance

Tools

Claude

ChatGPT

Job description

About BIT:

BIT (formerly Matrixport) is a global digital asset financial services and infrastructure group. Headquartered in Singapore and founded in 2019, BIT bridges traditional finance and digital assets through governance-driven financial services and technology.

The firm manages over US$7 billion in assets and facilitates more than US$7 billion in monthly trading volume. BIT offers services including custody, trading, asset and wealth management, liquidity and financing solutions, and tokenised real-world assets (RWA), serving institutional and professional investors globally.

BIT Group entities maintain a licensed and regulated footprint across Singapore, Hong Kong, Switzerland, the United Kingdom, the United States and Bhutan.

For more information, visit www.bit.com

Why Join Us:

At BIT, we tackle complex problems as a team. We encourage openness and promote transparency, respect, and inclusivity. Every team member is valued and has a voice that can be heard. We are always in search of intellectually curious and entrepreneurial individuals who are keen on making an impact in the crypto ecosystem and in building a better product for the next one billion users.

About the role:

The ideal candidate will be involved with preparing financial reports and statements, bank reconciliations, and conducting cyclical audits and will be focused on accounts payable. Moreover, the candidate must have strong interpersonal skills and possess a strong business acumen.

You will be part of the Group Accounting team – Expense Analyst which sits within Group Finance. The team oversees the full cycle of accounts payable functions. This includes ensuring accurate and timely processing of invoices, and having the right payments made to the relevant stakeholders accordingly to policies and/or jurisdictional regulations.

The candidate would be primarily responsible for accounts payable compliance matters. Depending on needs and circumstances, the candidate may be requested to assist on other expense and/or financial reporting matters.

Job Responsibilities:

• Oversee (review and process) employee claims and vendor payment processes, utilizing digital expense management systems and automated payment platforms;
• Perform reporting activities using financial software, dashboards, and advanced data tools;
• Perform reconciliations (e.g. bank, general ledger, etc);
• Ensure accruals accuracy and reasonableness;
• Handle budget recording, reporting and analytical processes. This includes ensuring requests in the system are correctly populated;
• Review relevant processes and system to ensure that business/operations needs can be met;
• Identify opportunities for process improvement and leverage AP automation/technologies (e.g., OCR invoice processing, workflow software) to enhance efficiency;
• Support fellow Finance team members in information request;
• Assist with timely communication with key internal and external stakeholders;
• Assist with assessing, preparing and submission of withholding tax forms;
• Review expense reporting for closing, if required.

Job Requirements:

• Bachelor's Degree in Accountancy or Finance;
• 8 years and above of relevant experience, ideally with a minimum of 3 years in Accounts Payable function;
• Tech-savvy with hands-on proficiency on AI tools/software (e.g., Claude, ChatGPT) for workflow optimization and data tasks;
• Willingness to read up on policies and regulations;
• Good communication and interpersonal skills;
• Detail oriented and meticulous;
• Good time management and ability to prioritise tasks in order to meet deadlines;
• Self-starter team player who can thrive in a fast-paced start-up environment;
• Able to work independently and a responsible team player;
• Proficiency in English and Mandarin will be advantageous.