Accounts Officer (Payables)

Curtin University Malaysia; Miri; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Medical benefits

Dental

Hospitalisation & Surgical Insurance

Training opportunities

Job summary

Curtin University Malaysia is seeking an Accounts Payable Officer to ensure accurate and timely processing of invoices and payments. You will verify invoices against POs, post to the creditor ledger, and maintain detailed recording of payables and accruals.

The role requires attention to detail, proficiency in Excel and accounting software, and strong communication in English, with at least two years of relevant experience.

Qualifications

• Degree in Accounting with knowledge of general accounting principles.
• Minimum two years of relevant professional work experience.
• Proficient with accounting software and MS Excel.
• Attention to detail, good time management and organisational skills.
• Good problem-solving skills.
• Good communication skills in English.

Responsibilities

• Receive and verify invoices, post to PO, and ensure proper approvals.
• Manage supplier returns, credit notes, and update creditor ledger.
• Apply GL codes to invoices and notes; post to correct accounts.
• Prepare payment vouchers and process payments; verify before approval.
• Record payments and maintain schedules to ensure timely payments.
• Monitor withholding tax payable and ensure timely payment.
• Reconcile supplier statements with creditor ledger and resolve discrepancies.
• Post journal vouchers as instructed by supervisors.
• Maintain petty cash and monthly reports.
• Process expense claims and employee advances.
• Assist in month-end closing including reconciliations and accruals.

Skills

Attention to detail

Time management

Organisational skills

Problem solving

English communication

Education

Bachelor's degree in Accountancy

Tools

Excel

Accounting software

Job description

The position will be responsible for accurate and timely processing and maintaining accounting records related to the Accounts Payable section, including but not limited to checking and recording payables, payments, and reconciliation of accounts and maintenance of accounting records.

Key Responsibilities:

Receive and verify invoices from Receiving and post, matching them with Purchase Orders, Delivery/Receiving Notes, or alternative authorisation. Ensure proper receipt and approval signatures.

Manage supplier returns, credit notes, and update the creditor ledger accurately.

Apply general ledger codes to invoices and credit notes, obtain approval, and post to correct accounts and cost centres.

Prepare payment vouchers and process payments (cheques, electronic transfers) for invoices, staff claims, student refunds, and other requests; ensure verification by Senior Accounts Officer before approval.

Record payments in registers, maintain schedules, and ensure timely payments to avoid penalties.

Monitor withholding tax payable and ensure timely payment.

Maintain accurate and up-to-date records for invoices, payment vouchers, and accounts payable transactions.

Reconcile supplier statements with the creditor ledger and resolve discrepancies promptly.

Post journal vouchers as instructed by supervisors.

Maintain petty cash, ensure policy-compliant disbursements, and prepare monthly reports for approval.

Process expense claims and follow up on employee advances according to university guidelines.

Assist in month-end closing, including reconciliations and monitoring accruals, prepayments, down payments, contractor retentions, and recharge accounts.

Perform other duties as assigned in line with the role.

About you

To be successful in this role, you will have:

A degree in Accountancy with knowledge of general accounting principles.

Minimum two (2) years of relevant, professional work experience.

Proficient or have experience working with accounting software and MS Office, especially Excel.

Attention to detail, good time management and organisational skills to deliver high-quality work while meeting deadlines.

Good problem-solving skills.

Good communication skills in English, spoken and written.

Curtin University is a global university with campuses in Australia, Malaysia, Dubai, Singapore and Mauritius, and is ranked in the top 1% of universities worldwide in the highly regarded Academic Ranking of World Universities (ARWU) 2020. Curtin Malaysia is Curtin’s largest international campus and global hub in Asia with students from more than 50 countries, offering a unique international and cross-cultural learning experience in Malaysia. Internationally recruited staff from some 15 countries further strengthen our global outlook. When you join Curtin Malaysia, you will become part of a multicultural and inclusive campus that gives its community a sense of belonging and delivers internationally recognised Curtin courses that prepare its students to work in the competitive global market.

Curtin University is a global university with campuses in Australia, Malaysia, Dubai, Singapore and Mauritius, and is ranked in the top 1% of universities worldwide in the highly regarded Academic Ranking of World Universities (ARWU) 2020. Curtin Malaysia is Curtin’s largest international campus and global hub in Asia with students from more than 50 countries, offering a unique international and cross-cultural learning experience in Malaysia. Internationally recruited staff from some 15 countries further strengthen our global outlook. When you join Curtin Malaysia, you will become part of a multicultural and inclusive campus that gives its community a sense of belonging and delivers internationally recognised Curtin courses that prepare its students to work in the competitive global market.

Perks and benefits Medical Education support Dental Group Hospitalisation & Surgical Insurance, Traini